Facilities Coordinator

Reed Specialist Recruitment; Ilford; On-site; GBP 31,000 - 43,000; Full time

Job summary

Reed Specialist Recruitment is seeking a Labour Controller for an office-based, full-time role in Barkingside. You will coordinate planned and reactive maintenance, schedule engineers and subcontractors, and ensure service levels are met for clients.

As the first point of contact, you will manage maintenance requests, monitor progress, and provide updates. The role requires strong organisational skills and experience in facilities coordination.

Qualifications

• Experience as Labour Controller, Scheduler, Planner, Helpdesk Coordinator, or similar.
• Strong organisational and multitasking skills.
• Excellent communication and customer service abilities.
• Experience coordinating engineers, contractors, or mobile workforces.
• Ability to work to SLAs and deadlines.
• Good IT skills including Excel and CAFM systems.

Responsibilities

• Act as the first point of contact for client enquiries and maintenance requests.
• Log and manage reactive maintenance tasks.
• Schedule engineers for planned and reactive works.
• Manage engineer diaries and workforce planning.
• Coordinate subcontractors and site access arrangements.
• Monitor jobs to ensure contractual response times are met.
• Prepare permits to work, RAMS, and related documentation.
• Maintain accurate records on internal systems and client portals.
• Provide updates to clients on job progress and completion.
• Review engineer reports and identify remedial works.
• Process timesheets, paperwork, and completion reports.
• Order materials and monitor deliveries.
• Track outstanding works and follow up on actions.
• Participate in the out-of-hours rota (1 week in 6).

Skills

Labour Controller

Scheduler

Helpdesk Coordinator

Maintenance Coordination

Mobile workforce coordination

Tools

Microsoft Excel

CAFM systems

Job description

Labour Controller

Location: Barkingside, Essex

Office-based | Monday to Friday

£37,000 + Standby/Call-Out Allowance (TBC)

Full-time, permanent position

We are seeking an organised and proactive Labour Controller to join a busy facilities maintenance team in Barkingside. Thisroleplays a key part in coordinating planned and reactive maintenance works, ensuring engineers and subcontractors are effectively scheduled while delivering excellent customer service.

You will be the first point of contact for clients, managing maintenance requests, allocating resources, monitoring job progress, and ensuring service levels are met. ThisroleisidealforsomeonewithexperienceinFacilitiesManagement,MaintenanceCoordination,Scheduling,orHelpdeskOperations.

Key Responsibilities

• Act as the first point of contact for client enquiries and maintenance requests.


• Log and manage reactive maintenance tasks.


• Schedule engineers for planned and reactive works.


• Manage engineer diaries and workforce planning.


• Coordinate subcontractors and site access arrangements.


• Monitor jobs to ensure contractual response times are met.


• Liaise with the Contracts Manager on resource allocation.


• Prepare permits to work, RAMS, and related documentation.


• Maintain accurate records on internal systems and client portals.


• Provide updates to clients on job progress and completion.


• Review engineer reports and identify remedial works.


• Process timesheets, paperwork, and completion reports.


• Order materials and monitor deliveries.


• Track outstanding works and follow up on actions.


• Participate in the out-of-hours rota (currently 1 week in 6).

Skills & Experience

• Experience as a Labour Controller, Scheduler, Planner, Helpdesk Coordinator, Maintenance Coordinator, or similar.


• Strong organisational and multitasking skills.


• Excellent communication and customer service abilities.


• Experience coordinating engineers, contractors, or mobile workforces.


• Ability to work to SLAs and deadlines.


• Good IT skills, including Microsoft Excel.


• Experience using CAFM or maintenance management systems.


• Strong attention to detail and problem-solving skills.


• Professional, proactive, and team-focused approach.

What's on Offer?

• £37,000 basic salary


• Standby/Call-Out Allowance (TBC)


• Full-time, permanent position


• Office-based role in Barkingside


• Supportive and established team environment


• Fast-paced role with genuine responsibility


• Long-term career development opportunities