Facilities Coordinator

Jll; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking an on-site facilities manager to oversee client relationships and service delivery at a major site. You will coordinate soft services, health and safety compliance, and contractor oversight to meet client expectations.

Responsibilities include managing vendor contracts, ensuring permits and SWMS are approved, and driving cost-efficient maintenance schedules while conducting site inspections to uphold performance standards.

Qualifications

• Ability to cooperate with others to meet targets.
• Ability to interact with DFAT, diplomatic staff and vendors.
• Goal-oriented with performance targets focus.
• Problem-solving to handle ambiguity and complex issues.
• Independent work with minimal supervision.
• Prioritize operational tasks to complete efficiently.
• Quickly learn company software.
• Basic business finance knowledge preferred.

Responsibilities

• Maintain relationship with on-site clients to meet expectations.
• Oversee soft services and additional client services.
• Vendor and contract management including meetings.
• Ensure staff, contractors and visitors follow health and safety guidelines.
• Verify contractor permits and SWMS are in place before work.
• Manage preventative maintenance schedules and work requests.
• Conduct site inspections to ensure procedures meet standards.
• Seek ways to reduce costs and improve operations.
• Support audits for management, operations and finances.

Skills

Team collaboration

Stakeholder interaction

Goal orientation

Problem solving

Independent worker

Operational prioritization

Software proficiency

Finance basics

Job description

Job Responsibilities

• Effectively manage relationship to meet on-site clients expectations
• Management of soft services and additional services provided to the client
• Vendor and Contract Management including meetings as required.
• Ensure staff, contractors and visitors comply with health and safety guidelines, policies and rules.
• Ensure appropriate contractor Permits & Safe Work Method Statements (SWMS) are in place and approved prior to works being undertaken on site
• Manage all Preventative Maintenance schedules, including the efficient completion of Work Requests on database.
• Conduct site inspections and assessments to ensure all building procedures and performance measures are complied with
• Seek ways to constantly reduce costs and improve operational standards
• Support requests associated with Jones Lang LaSalle Management, Operations and Financial audits

Core Competencies and Skills

• Able to cooperate and work well with others to meet targets;
• Able to interact with all levels of DFAT and diplomatic staff and vendors confidently;
• Goal-oriented able to focus on meeting all performance targets;
• Problem-solving skills capacity to deal with ambiguity and solve complex problems effectively;
• Able to work independently and responsibly with minimal supervision.
• Prioritize and manage the completion of operational works in an efficient and timely manner.
• Ability to quickly learn how to use any Company required software
• Basic business finance knowledge preferred

Company Description

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward., Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.