Facilities Coordinator

CBRE, Inc.; Cardiff; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

CBRE Facilities Coordinator role based in Cardiff involves working with clients, vendors and contractors to ensure facility tasks and work orders are completed efficiently. The role sits within Facilities Management, supporting Property Managers with repairs and investment plans.

The candidate will handle inquiries, collect work orders, and monitor progress, following established procedures under close supervision. Excellent communication and organizational skills are essential.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset and basic math skills.
• Ability to calculate simple figures such as percentages, discounts and markups.

Responsibilities

• Coordinate with landlords, tenants and service providers to implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities outside the building such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Skills

Communication

Organizational skills

Problem solving

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Job Title: Facilities Coordinator

Location: Cardiff

COMPANY PROFILE

CBRE is the global leader in real estate services and investment.

We leverage the industry's most powerful knowledge base to meet the commercial real estate needs of our clients worldwide.

Our commitment is to be the preeminent, vertically integrated, and globally capable real estate service firm.

With over 70,000 employees globally, we operate in 48 countries.

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products.
• Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills.
• Ability to calculate simple figures such as percentages, discounts, and markups.

EQUAL OPPORTUNITIES

CBRE is an equal opportunities employer and is committed to fostering a diverse and inclusive work environment.

We do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability, or age.

All qualified applicants will receive consideration for employment.

Why CBRE?

When you join CBRE, you become part of a leading global organization in commercial real estate services and investment, dedicated to helping businesses and people thrive.

We are a team of dynamic problem solvers and forward-thinking professionals who create a significant impact in the industry.

Our collaborative culture is built on our shared core values: respect, integrity, service, and excellence.

We highly value the diverse perspectives, backgrounds, and skillsets of our people.

At CBRE, you will have the opportunity to chart your own course, develop your skills, and realize your full potential.

We welcome applications from all qualified candidates.

Applicant AI Use Disclosure

We are committed to understanding each candidate's unique experience, skills, and aspirations.

To ensure a genuine evaluation, we do not utilize artificial intelligence (AI) tools to make hiring decisions.

We kindly request that candidates disclose any use of AI in the application and interview process to promote transparency and ensure a fair and equitable evaluation.