Facilities Co-ordinator

STS Defence; Gosport; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

STS Defence is seeking a Facilities Co-ordinator to create a safe, efficient and welcoming workplace. You will coordinate maintenance, manage service requests and support a positive workplace experience.

The role requires a highly organized, proactive individual with strong communication skills to work with colleagues, contractors and external suppliers.

Qualifications

• Highly organized and proactive with excellent attention to detail.
• Strong communication skills and ability to work with colleagues, contractors and suppliers.
• Experience coordinating facilities maintenance and health & safety compliance.

Responsibilities

• Coordinate routine maintenance, repairs and upgrades for building systems.
• Oversee and manage service requests, ensuring timely resolution.
• Schedule and supervise maintenance work by external contractors.
• Maintain records of maintenance activities and service requests.

Skills

Maintenance coordination

Health & safety awareness

Vendor management

Communication skills

Job description

The Facilities Co-ordinator plays a key role in creating a safe, efficient and welcoming workplace; they will co-ordinate maintenance, manage service requests, ensure health and safety compliance, and support a positive workplace experience.

We're looking for a highly organised, detail-oriented and proactive individual with strong communication skills and the ability to work effectively with colleagues, contractors and external suppliers.

Key Responsibilities

Maintenance Co-ordination

• Co-ordinate routine maintenance, repairs, and upgrades for building systems including HVAC, electrical, plumbing, and other mechanical systems
• Oversee and manage service requests, ensuring timely and effective resolution
• Schedule and supervise maintenance and repair work by external contractors
• Maintain records of all maintenance activities and service requests

Facility Operations

• Manage the day-to-day operations of the facilities, including office space allocation, furniture arrangements, and workspace setup
• Monitor building systems and equipment to ensure optimal performance and compliance with safety standards
• Assist in space planning and office moves, coordinating logistics to minimise disruption
• Conduct regular inspections of the facilities to identify potential issues and ensure cleanliness and orderliness

Contractor Management

• Build and maintain relationships with external vendors and contractors, ensuring high-quality service and adherence to contracts
• With the procurement team, manage service contracts for waste management, and other essential services
• Monitor contractor performance and address any issues or discrepancies

Health and Safety Compliance

• Ensure that the facility complies with all relevant health and safety regulations
• Conduct safety audits and risk assessments, implementing corrective actions as necessary
• Co-ordinate emergency preparedness and response plans, including fire alarm test, drills and safety training
• Maintain records of safety incidents and corrective measures taken

Budget and Inventory Management

• Assist in the preparation and management of the facilities budget, including tracking expenses and ensuring cost-effectiveness
• Manage inventory of maintenance materials, and equipment, ensuring availability when needed
• Support procurement activities for facilities-related goods and services

Employee Support

• Act as the primary point of contact for facility-related issues, providing timely support and resolution
• Co-ordinate with HR and IT to ensure new hires have the necessary workspace and equipment
• Facilitate a positive workplace environment by addressing employee concerns related to facilities