Facilities assistant

CBRE Group, Inc.; Birkenhead; On-site; GBP 20,000 - 30,000; Full time

Job summary

An established industry player is seeking a Facilities Assistant to enhance workplace operations and support facility management. In this dynamic role, you will perform front-of-house duties, assist with administrative tasks, and ensure a smooth operational flow within the facility. Your contributions will play a vital role in maintaining an efficient and welcoming environment for both employees and visitors. This position offers an exciting opportunity to be part of a leading global provider of integrated facilities management, where your efforts will directly impact the success of various projects and client satisfaction.

Qualifications

• Experience in facilities management and front-of-house operations.
• Strong administrative skills and ability to manage multiple tasks.

Responsibilities

• Perform front-of-house duties and manage visitor coordination.
• Provide administrative support and manage site supplies and communications.

Skills

Front-of-house duties

General FM queries

Administrative support

Communication skills

Education

High School Diploma

Relevant certifications in Facilities Management

Tools

Spacewell

Synergi

MyBuy

Eagle

Job description

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting for a Facilities Assistant.

Key Responsibilities

Workplace & Facility Support

• Perform ad hoc front-of-house duties when required, including welcoming and meeting guests/internal visitors, issuing passes in the absence of security, and assisting with general visitor management and events.
• Support Ørsted employees and contractors with general FM queries and requests.
• Assist with Soft Services and Hard Services workplace work orders in Spacewell.
• Complete CAWS (Control of Work System) approvals for Hard Services tasks.
• Conduct meeting room checks, ensuring IT/AV connectivity, furniture in good working order and room cleanliness.
• Act as the Point of Contact (POC) for Security, managing FM contractors and visitor coordination.
• Oversee the FM site shared calendar, ensuring all CBRE tasks are scheduled and following up on late or no-show contractors.

Administrative & Operational Support

• Process and upload Harbour/Synergi observations and E-log books.
• Enter contractor hours for non-CBRE personnel into Synergi.
• Manage site stationery orders and office supplies.
• Handle various site FM email inboxes, responding to inquiries and ensuring timely communication.
• Assist catering with the collation of additional lunch orders for canteen and hospitality for meetings and events.
• Process purchase orders (POs) in MyBuy and support procurement activities.
• Support Ørsted employees and contractors with accessing and returning loan IT kit.
• Upload and maintain waste/energy consumption data in Eagle.
• Manage post and mail, including checking incoming mail, notifying recipients, booking couriers, arranging collections, and accepting deliveries.
• Provide general administrative support to the CBRE FM Coordinator and Ørsted FM Manager as needed.

About CBRE Global Workplace Solutions:

As one of CBRE’s core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.

CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry’s top brand by the Lipsey Company for 19 consecutive years and has been named one of Fortune’s “Most Admired Companies” for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol “CBRE.”

Application Process:

Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being shortlisted for the role.

Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role.

No agencies please.

Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.

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