Facilities and Maintenance Administrator in Coventry

Energy Jobline ZR; Coventry; On-site; GBP 24,000 - 32,000; Full time

Job summary

DP World is seeking a highly organized Facilities and Maintenance Administrator on a 6-month fixed-term contract to support engineering, facilities and maintenance activities across the UK. You will ensure administrative processes, contractor management, compliance records and maintenance data are accurate and up to date.

You will collaborate with internal teams and external partners to drive operational excellence, standardise processes and promote continuous improvement across multiple UK

Qualifications

• Experience in administrative, facilities, maintenance, engineering support or operational roles.
• Strong organization and documentation skills.
• Ability to manage records and reporting systems.

Responsibilities

• Coordinate service visits with external contractors and ensure compliance documents are received.
• Maintain maintenance tracking systems and company records for reporting.
• Support contract administration including end dates and renewals.
• Manage procurement and purchase requisitions for engineering and facilities needs.
• Maintain budget and expenditure trackers and assist the wider team.
• Conduct internal compliance audits and ensure regulatory documentation.

Skills

Admin experience

Facilities support

Engineering support

STEM graduate

Education

STEM degree

Tools

MS Office

Reporting systems

Job description

Job Description

Are you a highly organised administrator who thrives on keeping operations running smoothly? Join DP World as a Facilities and Maintenance Administrator on this 6 month fixed term contract and play a vital role in supporting engineering, facilities, and maintenance activities across the UK while driving compliance, efficiency, and continuous improvement.

About the Role:

As a Facilities and Maintenance Administrator, you will be at the heart of our Engineering and Facilities function, ensuring administrative processes, contractor management, compliance records, and maintenance data are accurate, complete, and up to date. You will work closely with internal stakeholders and external partners to support operational excellence across multiple UK locations.

How you will contribute:

• Coordinate service visits with external contractors, ensuring all required documentation including risk assessments, method statements, inductions and insurance details are received and compliant.
• Maintain and update maintenance tracking systems, dashboards and company records to ensure accurate reporting and performance management.
• Support the Engineering and Facilities teams with contract administration, including monitoring service contract end dates and renewal requirements.
• Manage procurement and purchase requisition activities for engineering, maintenance and facilities requirements.
• Maintain budget and expenditure trackers, providing accurate administrative support to the wider team.
• Conduct internal compliance audits and ensure documentation meets local legal and regulatory requirements.
• Build strong relationships with colleagues, contractors and suppliers to resolve issues and support efficient operational delivery.
• Collaborate with teams across multiple UK locations to standardise processes and promote continuous improvement initiatives.

What you will bring:

• You'll have experience in an administrative, facilities, maintenance, engineering support or operational support role, or you may be a recent STEM graduate seeking your first opportunity in industry.
• Strong administration skills with excellent working knowledge of Microsoft Office applications.
• Ability to manage records, documentation, compliance information and reporting systems.
• Ability to prioritise multiple tasks, meet deadlines and maintain a high level of accuracy.
• Full UK driving licence and willingness to travel between UK sites as required.
• Builds effective working relationships across multiple teams and departments.
• Communicates clearly and confidently with stakeholders at all levels and external partners.
• Demonstrates strong organisational skills whilst managing competing priorities.
• Maintains a high level of attention to detail when handling documentation and compliance activities.
• Handles confidential information with discretion and professionalism

Compensation

DP World offers exciting and challenging roles within a growing international organisation. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package.

About DP World

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.

With a dedicated, diverse and professional team of more than 120,000 employees spanning 75 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.

We’re rapidly transforming and integrating our businesses — Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end‑to‑end supply chain solutions that can change the way the world trades.

What’s more, we’re reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer’s door.

WE MAKE TRADE FLOW

To Change What’s Possible for Everyone