Facilities and Compliance Manager

Allscreens Nationwide Ltd

Woking

On-site

GBP 32,000 - 38,000

Full time

14 days+

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Job summary

Hoe Valley School is seeking a Facilities and Compliance Manager to lead premises and catering, ensuring a safe, compliant, and well-maintained environment for students and staff. The role has strategic responsibility for health and safety, GDPR compliance and governance in line with school objectives.

You will manage the Premises Team, coordinate external contractors, monitor utilities and sustainability, oversee budgets and compliance calendars, and act as the operational lead for data

Qualifications

Responsibilities

Lead day-to-day management of the school's premises and facilities
Develop and implement planned preventative maintenance programmes
Ensure buildings, grounds and facilities are maintained to a high standard
Manage maintenance contracts and oversee external contractors
Monitor utilities, energy consumption and sustainability initiatives
Coordinate emergency repairs and business continuity arrangements
Support capital improvement projects
Ensure security arrangements are effective, including access control and alarms

Skills

Facilities management

Health and safety

Data protection

Budgeting and procurement

Line management

Job description

The School

Hoe Valley School is an inspiring environment at the heart of its community where every student’s experience is personalised. Our students will learn to think independently, pursue their ambitions and achieve their highest potential.

Hoe Valley School is:An oversubscribed secondary school that opened in September 2015 to serve the local community of South WokingDelivering innovative and exciting lessons to years 7-13Committed to ensuring our students leave us with excellent academic outcomes, the skills to be ‘work-ready’ and the traits of excellent global citizensFollowing the National Curriculum, where Maths and English are taught every dayA Google School with ICT fully embedded in all curriculum areasCommitted to learning which is relevant with links to the ‘real world’ of business, higher education and the local communityIn a state of the art, new School completed in September 2018 on Egley Road, WokingCommitted to supporting our staff to have a good work / life balance by offering longer school holidays, bespoke CPD programmes, minimising paperwork and meetings, and ultimately by trusting our staff to deliver excellent outcomes

The Role

The Facilities and Compliance Manager is responsible for ensuring the school provides a safe, secure, compliant and well-maintained environment for pupils, staff and visitors. The postholder will lead the school's premises and catering functions, ensuring high standards of service delivery, statutory compliance and operational effectiveness. The role has strategic responsibility for health and safety, data protection (GDPR) compliance and wider regulatory compliance, working closely with the Senior Leadership Team to minimise risk and support the school's educational objectives.

Role Information

Contract: Full time, Permanent
Hours: Monday to Friday 8:00am-4:30pm 52 weeks per year
Salary: £32,000 to £38,000
Start date: ASAP
Responsible to: School Business Manager and ultimately the Head Teacher

Core Responsibilities

Facilities Management
- Lead the day-to-day management of the school's premises and facilities
- Develop and implement planned preventative maintenance programmes
- Ensure buildings, grounds and facilities are maintained to a high standard
- Manage maintenance contracts and oversee external contractors, ensuring work is completed safely, to specification and within budget
- Monitor utilities, energy consumption and sustainability initiatives
- Coordinate emergency repairs and business continuity arrangements
- Support the planning and delivery of capital improvement projects
- Ensure security arrangements are effective, including access control, CCTV (where applicable), alarms and key management
Line Management
- Lead, motivate and develop the Premises Team
- Allocate workloads and monitor performance
- Conduct appraisals and identify training and development needs
- Ensure appropriate staffing arrangements for opening, closing and site cover
- Oversee and monitor the 3rd party cleaning team ensuring they are maintaining high standards through all areas
- Meet Site Manager regularly for Line Management Meetings
Catering Team
- Manage the Chef Manager and wider catering team
- Monitor the quality, efficiency and financial performance of the catering service
- Ensure compliance with food hygiene legislation and nutritional standards
- Promote high levels of customer service and pupil uptake
- Work with catering providers or suppliers where appropriate
- Meet Chef Manager regularly for Line Management Meetings
- Oversee implementation of School Foods Standards through menus and service standards
Health and Safety
- Legionella Asbestos Electrical safety Gas safety Lifting equipment Pressure systems Play and sports equipment DT / Engineering equipment
- Delivering health and safety training and induction and monitoring completion of mandatory H & S annual training
- Completing Health & Safety visits from link governors and annual governors’ audit documentation and associated visit
- Prepare termly reports for the School Business Manager for submission to Governors
- Supporting educational visits from a health and safety perspective
- Liaising with external auditors, insurers and enforcement agencies as required
Compliance and Data Protection
- Act as the school's operational lead for GDPR and data protection compliance
- Work with the school's Data Protection Officer
- Maintain compliance with UK GDPR and the Data Protection Act
- Review and maintain data protection policies and procedures
- Coordinate responses to data subject requests
- Maintain records of processing activities
- Investigate and report data breaches
- Deliver staff awareness training
- Carry out Data Protection Impact Assessments where required
- Monitor compliance through internal audits
Regulatory Compliance
- Maintain an effective compliance calendar covering statutory inspections, testing and certification
- Ensure all compliance records are accurate, up to date and readily available
- Support preparation for external inspections and audits
- Ensure school policies relating to facilities and compliance remain current
- Monitor changes in legislation and advise senior leaders of implications
Financial Management
- Manage budgets relating to premises, catering, maintenance and compliance
- Obtain quotations and manage procurement processes in accordance with school financial regulations
- Monitor expenditure and identify opportunities for efficiencies and value for money
- Authorise expenditure within delegated limits
Operational Responsibilities
- Arrange access to school facilities for lettings
- Coordinate cleaning standards and monitor service quality and ensure prior notice of events requiring early cleaning / restricted access
- Support emergency planning and business continuity
- Assist with school events requiring facilities support
- Maintain asset registers where appropriate
- Plan and monitor Premises / Site calendar
- Monitor the Premises Ticket system and responses
- Oversee the maintenance and usage of the school’s minibus fleet of 2 vehicles