Facilities and Administration Coordinator

Confidential; England; On-site; GBP 23,000 - 31,000; Full time

Job summary

Confidential is seeking an organised and proactive Facilities & General Administration Coordinator for a 6-month temporary contract. Based in the UK, you will oversee office facilities, maintenance, repairs and contractor services, and coordinate inductions, access badges and seating plans.

You will manage office supplies, liaise with landlords and suppliers on refurbishments, maintain records for mobile phones and company cars, and support European administrative processes and project work.

Qualifications

• Previous facilities management experience.
• Strong organisational, communication and problem-solving skills.
• Excellent written and spoken English; additional European languages are an advantage.
• Good working knowledge of Microsoft Office.
• Able to work independently and collaboratively with colleagues, contractors and suppliers.

Responsibilities

• Oversee office facilities, maintenance, repairs and contractor services.
• Coordinate office inductions, access badges, seating plans and building services.
• Manage office supplies, stationery, couriers, mail, cleaning and catering.
• Support office refurbishments, projects and relationships with landlords and suppliers.
• Maintain mobile phone and company car records.
• Support European general administration processes, purchasing and project work.
• Maintain procedures, databases and intranet information.

Skills

Facilities management

Organisational skills

Communication skills

Problem-solving

English proficiency

Independence & teamwork

Tools

Microsoft Office

Email & calendar systems

Job description

We are seeking an organised and proactive Facilities & General Administration Coordinator for a 6-month temporary contract.

Key Responsibilities

• Oversee office facilities, maintenance, repairs and contractor services.
• Coordinate office inductions, access badges, seating plans and building services.
• Manage office supplies, stationery, couriers, mail, cleaning and catering.
• Support office refurbishments, projects and relationships with landlords and suppliers.
• Maintain mobile phone and company car records.
• Support European general administration processes, purchasing and project work.
• Maintain procedures, databases and intranet information.

About You

• Previous facilities management experience
• Strong organisational, communication and problem-solving skills.
• Excellent written and spoken English; additional European languages are an advantage.
• Good working knowledge of Microsoft Office
• Comfortable working independently and collaboratively with colleagues, contractors and suppliers.