Facilities Administrator

KLEEMANN UK; Ashford; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Training and development opportunities

Supportive working environment

Stable, full-time on-site role

Job summary

A leading operations firm in Ashford is looking for a Warehouse / Facilities / Fleet Administrator. The role involves supporting warehouse operations, managing fleet administration, and providing facilities support. Candidates should have strong organisational skills, attention to detail, and the ability to thrive in a fast-paced environment. This is a full-time, on-site permanent position with opportunities for training, including forklift certification. The company values diversity and inclusivity, ensuring a supportive workplace.

Qualifications

• Previous administrative experience, preferably in warehouse, fleet, or facilities.
• Ability to work in a fast-paced operational environment.
• Willingness to obtain a forklift certificate during probation.

Responsibilities

• Support the smooth day-to-day running of warehouse operations.
• Manage light warehouse duties including stock control.
• Maintain accurate records for fleet administration.
• Update fleet databases and maintain vehicle records.
• Provide administrative support for vehicle incidents and scheduling servicing.
• General facilities support and site administration.

Skills

Organisational skills

Attention to detail

Communication skills

Team-focused approach

Hands-on attitude

Forklift certificate (probation)

Job description

Overview

Position: Warehouse / Facilities / Fleet Administrator

Company: KLEEMANN UK Group

Base Location: Ashford

Job Type: Permanent

Salary: Competitive (dependent on experience)

About the Role

We are seeking a highly organised and proactive Warehouse / Facilities / Fleet Administrator to join our team based in Ashford. This is a full-time, on-site role supporting the smooth day-to-day running of warehouse operations, fleet administration, and facilities support.

This is a varied and hands-on position combining administration with light warehouse duties, requiring strong organisational skills, attention to detail, and a proactive approach.

Key Responsibilities

Warehouse & Operational Support

• Carry out light warehouse duties, including processing and preparing parcels for dispatch to engineers
• Assist with warehouse checks and stock control
• Hand out PPE to engineers and maintain issue records
• Place orders for stock items and branded work clothing
• Liaise with engineers regarding quarterly van checks

Fleet Administration

• Update fleet databases and maintain accurate vehicle records
• Support vehicle handovers (new and off-hire vehicles)
• Provide administrative support for vehicle incident reporting
• Assist with scheduling servicing, inspections and compliance checks

Facilities Support

• Provide general facilities support when required
• Assist with contractor coordination and site administration

Skills & Experience Required

• Previous administrative experience (warehouse, fleet or facilities preferred but not essential)
• Excellent organisational skills and attention to detail
• Ability to work in a fast-paced operational environment
• Good communication skills and a team-focused approach
• Practical and hands-on attitude
• Willingness and ability to obtain a forklift certificate during the probation period (training will be provided if required)

What We Offer

• Training and development opportunities (fork-lift truck training covered by the company)
• Stable, full-time on-site role
• Supportive working environment within a growing organisation

KLEEMANN UK Group is an Equal Opportunities Employer. We are committed to fostering a diverse and inclusive workplace where every individual’s contribution is valued and respected. If you require any reasonable adjustments during the recruitment process, please let us know.