Experienced School Administrator – Primary Academy In Swindon

Marchant Recruitment; Swindon; On-site; GBP 21,000 - 27,000; Full time

Job summary

Marchant Recruitment is seeking an experienced School Administrator in Swindon to join the busy primary academy. You will manage the reception, handle calls, maintain pupil records in the MIS and support attendance administration while upholding safeguarding procedures.

Ideal candidates will have prior school office experience, strong communication skills and the ability to manage confidential information. DBS checks and familiarity with SIMS/Arbor are required or desired.

Qualifications

• Previous experience in a school office or school administration role.
• Experience using a school management information system such as SIMS or Arbor.
• Knowledge of attendance administration, pupil records and school safeguarding procedures.
• Strong written and verbal communication skills.
• Good IT skills, including Microsoft Word, Excel, Outlook and email management.
• Excellent attention to detail and the ability to handle confidential information appropriately.
• An enhanced DBS check or willingness to undertake the necessary checks.

Responsibilities

• Managing the school reception, answering telephone calls and responding to general enquiries from parents, staff and visitors.
• Maintaining pupil records and updating information on the school's management information system.
• Supporting pupil attendance administration, including recording absences and following up on missing information.
• Preparing letters, emails, reports, meeting documents and other routine correspondence.
• Maintaining accurate electronic and paper records in accordance with confidentiality and data protection requirements.
• Processing incoming and outgoing post, maintaining office supplies and assisting with general administrative tasks.
• Supporting admissions, pupil transitions and the organisation of school events.
• Assisting with the administration of trips, appointments and meetings.
• Following visitor procedures and ensuring that safeguarding and sign-in requirements are observed.

Skills

School office experience

Communication skills

Attention to detail

Confidentiality handling

Safeguarding knowledge

Tools

SIMS

Arbor

Microsoft Word

Microsoft Excel

Outlook

Job description

Location: Swindon, Wiltshire
Job Title: School Administrator
Start Date: ASAP
Salary: Dependent on experience
Contract Type: Full-time, ongoing opportunity

About the Role

A busy primary academy in Swindon is seeking an experienced School Administrator to join its administrative team. The successful candidate will provide essential office support, helping ensure that daily school operations run efficiently and that staff, parents and visitors receive a professional and welcoming service.

This opportunity would suit an administrator who has previously worked in a school office and is comfortable managing confidential records, responding to parent enquiries and working with school management information systems. Previous school administration experience is essential, as the role requires familiarity with safeguarding procedures, attendance processes and the demands of a busy school reception.

Key Responsibilities

• Managing the school reception, answering telephone calls and responding to general enquiries from parents, staff and visitors.
• Maintaining pupil records and updating information on the school's management information system.
• Supporting pupil attendance administration, including recording absences and following up on missing information.
• Preparing letters, emails, reports, meeting documents and other routine correspondence.
• Maintaining accurate electronic and paper records in accordance with confidentiality and data protection requirements.
• Processing incoming and outgoing post, maintaining office supplies and assisting with general administrative tasks.
• Supporting admissions, pupil transitions and the organisation of school events.
• Assisting with the administration of trips, appointments and meetings.
• Following visitor procedures and ensuring that safeguarding and sign-in requirements are observed.

About the School

This primary academy serves a diverse local community and depends on an efficient administrative team to support pupils, families and staff. The school office is a central point of contact, making professionalism, discretion and strong communication skills essential.

The successful applicant will need to be comfortable balancing telephone calls, reception duties, record-keeping and requests from colleagues throughout the school day.

Candidate Requirements

• Previous experience in a school office or school administration role is essential.
• Experience using a school management information system such as SIMS or Arbor.
• Knowledge of attendance administration, pupil records and school safeguarding procedures.
• Strong written and verbal communication skills.
• Good IT skills, including Microsoft Word, Excel, Outlook and email management.
• Excellent attention to detail and the ability to handle confidential information appropriately.
• An enhanced DBS check or willingness to undertake the necessary checks.