Executive - Travel and Administration

Halma plc; United Kingdom; Remote; GBP 30,000 - 45,000; Full time

Job summary

Halma plc, a leading company in life-saving technologies, is seeking an Executive - Travel and Administration. The role requires a detail-oriented individual with strong communication and negotiation skills to manage corporate travel logistics, ensuring seamless operations and compliance with travel policies. Ideal candidates will have 4-6 years of experience and a graduation degree.

Qualifications

• 4-6 years experience in corporate travel management.
• Proficiency in travel industry systems and tools.
• Familiar with vendor management and administrative tasks.

Responsibilities

• Ensure accurate bookings for domestic and international travel.
• Manage visa documentation and coordinate with travel agents.
• Negotiate contracts with travel vendors for competitive rates.

Skills

Communication

Negotiation

Problem Solving

Time Management

Customer Service

Education

Graduation

Tools

MS Office

Travel Management Tools

Job description

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It's fun to work in a company where people truly BELIEVE in what they are doing!

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About Halma

Halma is a global group of life-saving technologies companies, driven by a clear purpose. We are an FTSE 100 company with headquarters in the UK and operations in 23 countries, including regional hubs in India, China, Brazil, and the US.

Our diverse group of nearly 50 global companies specialize in market leading technologies that push the boundaries of science and technology.

Roles And Responsibilities

• Responsible for ensuring a clear understanding in order to have an error-free and accurate booking of tickets - Domestic / International Flights / Train / Bus tickets.
• Managing accurate visa documentation and coordinate with travel agents and VFS offices for seamless Visa application processes.
• Arranging foreign exchange services, including card and cash transactions, and travel insurance in collaboration with bankers.
• Negotiating and managing hotel / travel vendor contracts to obtain competitive corporate rates Pan India.
• Coordinating with Service Providers and organize in booking cabs for domestic business trips.
• Booking of suitable & affordable venues for trainings, seminars, and other business events, and thereafter ensuring required quality and service delivery standards.
• Managing logistics for domestic and international guests that includes their local transport, accommodation and hospitality.
• Handling travel vendor billing, airline invoices and coordinating with finance
• team for facilitating prompt vendor payments.
• Compiling travel data and preparing MIS, reports and trackers on timely basis.
• Ensuring compliance to company travel policies and procedures.
• Assist in organizing the events by providing required admin support.
  
  

Critical Success Factors

• Demonstrate a high level of accuracy and attention to detail in travel planning, execution, and coordination.
• Being flexible and ability to adapt to changing travel schedules and urgencies.
• Effectively manage priorities, deadlines and resolve travel-related issues.
• Being proactive and anticipating travel needs, potential issues and providing suitable solutions.
  
  

Academic Qualifications

• Graduation is required
  
  

Experience

• 4-6 years of experience in corporate travel management and administrative tasks
• Familiarity with travel industry, systems, tools and staying up to date with industry developments, travel trends and best practices.
• Experience in travel management, vendor management, administrative works and events coordination
• Exposure to interacting with various departments across the organization.
  
  

Key Attributes

• Excellent written/verbal communication skills.
• Ability to work under pressure and meet deadlines.
• Strong negotiation and problem-solving skills.
• Proficiency in MS Office and travel management tools / software.
  
  

Competencies

• Communication and Interpersonal Skills.
• Proactive and Problem-Solving approach.
• Time Management and detail oriented.
• Customer Service and Traveler Satisfaction mindset.
• Adaptability and Flexibility.
  
  

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Appliances, Electrical, and Electronics Manufacturing

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