Executive Assistant to AI Leaders | Travel & Calendar Pro

Microsoft Corporation; Greater London; On-site; GBP 65,000 - 92,000; Full time

Job summary

Microsoft AI is seeking an experienced Executive Business Partner to support two senior leaders in London. The role covers complex calendar management, travel planning, expense processing, event coordination, and confidential executive communications in a fast-moving AI environment.

The ideal candidate will be highly organized, proactive, calm under pressure, and possess 5+ years of experience supporting senior executives.

Qualifications

• 5+ years supporting senior executives, directors, VPs, or equivalent leaders
• Experience managing highly dynamic executive calendars
• Extensive domestic and international travel booking experience
• Expense management and reimbursement processes
• Meeting coordination and action tracking
• Ability to interact confidently with senior leadership
• Strong attention to detail and excellent follow-through

Responsibilities

• Manage complex executive calendars across multiple time zones
• Prioritize meetings and resolve scheduling conflicts
• Prepare agendas, briefing materials, and meeting documentation
• Coordinate meetings and leadership reviews
• Capture notes and action items; track deliverables
• Organize domestic and international travel; manage visas and itineraries
• Process expenses and reimbursements; manage purchase orders and SOWs
• Draft leadership communications; interface with senior executives and cross-functional teams
• Share administrative best practices and mentor junior staff
• Drive process improvements and efficiency initiatives

Skills

Executive Support

Calendar Management

Travel Coordination

Administrative Operations

Communication Skills

Organizational Skills

Discretion and Confidentiality

Tools

Microsoft Office

Job description

Microsoft AI is seeking an experienced Executive Business Partner to support two senior leaders in London. The role covers complex calendar management, travel planning, expense processing, event coordination, and confidential executive communications in a fast-moving AI environment.

The ideal candidate will be highly organized, proactive, calm under pressure, and possess 5+ years of experience supporting senior executives.