Executive Team Assistant (EA/TA)

Lorien; Greater London; Hybrid; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Hybrid work arrangement

Office-based 3 days a week

Job summary

Lorien is seeking an experienced Executive Team Assistant to support senior leaders in a fast-paced environment. The role is hybrid, based in Southwark, London, requiring three days per week on-site, with responsibility for complex travel, diary coordination, meetings, and stakeholder liaison.

You will manage expenses, onboarding for new starters, and act as a buddy to help with systems and processes, while maintaining high discretion and a meticulous approach to administration.

Qualifications

• Proven experience in a Team Assistant, Personal Assistant, Executive Assistant, or Administrative Support role.
• Ability to build strong relationships across all levels of an organization.
• Ability to work effectively in a fast-paced environment, managing competing priorities and solving problems proactively.
• High levels of discretion and confidentiality when dealing with sensitive information and senior stakeholders.
• Organizational and administrative skills with exceptional attention to detail.

Responsibilities

• Coordinate and manage complex travel arrangements and expenses for senior stakeholders.
• Organise and oversee logistics for meetings, visitors, conferences, events, and catering requirements in line with company policies.
• Process invoices, raise purchase orders, and manage expense administration.
• Support the onboarding of new team members, ensuring a smooth and positive start.
• Act as a buddy for new starters, assisting with systems, processes, and team integration.
• Take meeting minutes and track actions where required.
• Collaborate with Executive Assistants and other Team Assistants to ensure effective diary coordination and alignment of activities.
• Provide day-to-day administrative support to multiple senior leaders within the business.

Skills

Executive Support

Stakeholder management

Diary management

Travel booking

Meeting coordination

Discretion & confidentiality

Tools

Outlook

Word

Excel

PowerPoint

Job description

Executive Team Assistant (EA/TA)
Location: Hybrid/Office Based 3 Days per week in Southwark, London
Contract: 3-6 months
Umbrella/PAYE

Are you a highly organized and proactive Executive Team Assistant looking for your next opportunity? We are seeking an experienced professional to provide vital administrative support to senior leaders, helping to ensure the smooth running of a fast-paced and dynamic business area.
This is an excellent opportunity for someone who thrives on managing multiple priorities, enjoys building strong stakeholder relationships, and takes pride in delivering exceptional support.

Key Responsibilities

• Coordinate and manage complex travel arrangements and expenses for senior stakeholders.
• Organise and oversee logistics for meetings, visitors, conferences, events, and catering requirements in line with company policies.
• Process invoices, raise purchase orders, and manage expense administration.
• Support the onboarding of new team members, ensuring a smooth and positive start.
• Act as a buddy for new starters, assisting with systems, processes, and team integration.
• Take meeting minutes and track actions where required.
• Collaborate with Executive Assistants and other Team Assistants to ensure effective diary coordination and alignment of activities.
• Provide day-to-day administrative support to multiple senior leaders within the business.

Skills & Experience

• Proven experience in a Team Assistant, Personal Assistant, Executive Assistant, or Administrative Support role.
• Ability to build strong relationships across all levels of an organization.
• Ability to work effectively in a fast-paced environment, managing competing priorities and solving problems proactively.
• High levels of discretion and confidentiality when dealing with sensitive information and senior stakeholders.
• Organizational and administrative skills with exceptional attention to detail.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to meet tight deadlines while maintaining a high standard of accuracy.

Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.