Executive Team Assistant

LocatED; London; Hybrid; GBP 34,000 - 40,000; Full time

Job summary

Join LocatED as an Executive Team Assistant and be the driving force behind our property teams. This pivotal London-based hybrid role requires exceptional organisational and minute-taking skills, as well as the ability to thrive in a fast-paced environment. You'll support various property professionals and oversee key administrative tasks, ensuring smooth operations across the organization.

Benefits

26 days annual leave plus statutory holidays

Matched pension contribution up to 6%

Flexible working options

Life assurance cover

Qualifications

• Experience as an Executive Assistant or similar role.
• Exceptional minute taking skills at a senior level.
• Highly organized and capable of multi-tasking.

Responsibilities

• Provide administrative support for meetings.
• Oversee financial administration tasks.
• Liaise between Directors and stakeholders.

Skills

Minute taking

Organizational skills

Attention to detail

Communication

Microsoft Office Suite

Education

GCSE in Maths and English or equivalent

Tools

Microsoft Office Suite

Teams

Zoom

Job description

For us to process your application faster, please apply via this link.

LocatED provides expert property advice to the education sector and government, helping develop estates strategy, acquire new sites and progress decarbonisation.

Join us – a team that works at pace with a can-do attitude. Find out more about our people, projects and purpose at www.LocatED.co.uk.

We’re looking for a proactive and enthusiastic Executive Team Assistant to become the driving force behind our property teams — keeping everything running efficiently and organised. In this pivotal role, you’ll be providing vital support to cross-functional teams of property professionals based across England. If you thrive in a fast-paced environment and have exceptional minute taking skills we want to hear from you.

This is a London-based hybrid role, which requires you to attend the office 2 or 3 days per week, ideally on a Tuesday/Wednesday/Thursday.

Main Duties & Responsibilities Include

• Providing administrative support for Committee and Board meetings by preparing documents, taking accurate minutes, and tracking actions
• Ensuring timely and accurate proofreading, formatting, and distribution of reports and meeting papers in line with company standards.
• Supporting cross-functional teams (Development, Technical & Planning, Construction, and Net Zero Accelerator Programme) by arranging meetings, managing travel and hotel bookings, and preparing presentations.
• Delivering financial administration tasks such as raising purchase orders, validating invoices, and performing reconciliation tasks.
• Acting as a key liaison between Directors and internal/external stakeholders, maintaining professionalism and confidentiality.
• Proactively identify opportunities to streamline administrative processes and enhance team efficiency.
  
  

Key Skills & Requirements

• GCSE in Maths and English or equivalent.
• Experience as an Executive Assistant or similar role providing diary management, meetings organisation and general administration for a group of senior professionals.
• Exceptional minute taking skills at a senior level e.g. Board/Committee level with strong attention to detail.
• Highly developed in spelling, punctuation, grammar and other English language skills, with the ability to provide accurate documentation.
• The ability to multi-task with a strong work ethic requiring minimal supervision.
• A highly organised, individual, with a strong work ethic who has the ability to multi-task in a fast paced environment.
• Highly proficient in Microsoft Office Suite and collaboration tools such as Teams & Zoom).
  
  

In Return We Offer

• A basic salary of up to £40,000 based on experience.
• Opportunity to earn up to 10% of salary in an annual performance related pay scheme.
• 26 days annual leave, plus statutory holidays, increasing to 29 days with service.
• Matched pension contribution up to 6%.
• Ability to access training and other continuing professional development opportunities.
• Various discounts with popular retailers.
• Life assurance cover.
• Employee assistance programme.
• Flexible working options.
  
  

Recruitment Process

• Telephone Interview: With the HR Administrator
• 1st Stage Interview and Practical Test: In-office interview with the Senior Executive Assistant and the HR Administrator followed by an assessment.
• Final Interview: In-office with the Director of People & Operations, Development Director and Chief Executive.
  
  

Please apply via this link

Equality, diversity and inclusion is fundamental to the continuing success at LocatED. We welcome applications from everyone as we value the uniqueness that individuals can bring to our business. We are committed to promoting diversity and developing an environment where all employees are treated with dignity.

The closing date for applications is Friday 04 July 2025.