Executive/Team assistant

eFinancialCareers; London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dynamic administrative professional to join their team in a hybrid working environment. This role offers the opportunity to manage calendars, coordinate travel, and support office administration in a fast-paced investment bank. You'll be integral in assisting with finance management and ensuring smooth operations by taking minutes at meetings and supporting other executive assistants. If you thrive in a collaborative atmosphere and possess strong organizational and communication skills, this is an exciting opportunity to contribute to a leading firm in the financial sector.

Qualifications

• Successful administrative experience in a fast-paced large enterprise.
• Proficient in Microsoft Office with strong communication skills.

Responsibilities

• Manage calendars, arrange travel, and support office administration.
• Assist with finance management and take minutes at meetings.

Skills

Administrative Experience

Microsoft Office Suite

Attention to Detail

Communication Skills

Multitasking

Organizational Skills

Adaptability

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

12 Month Contract

Hybrid Working

Leading London Based Investment Bank

You will:

• manage calendars including conference calls, vacations and client meetings
• arrange travel bookings, itineraries and visa coordination
• support office administration, like ordering supplies, handling mail and managing conference logistics
• coordinate the production of presentation books and reports, meeting prep packets etc.
• assist with finance management, including processing of invoices and expenses
• supporting and covering for other executive assistants within WM
• take minutes at team meetings and senior forums

Your skills/experience:

• successful administrative experience in a fast-paced large enterprise
• proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• keen attention to detail, organized and able to seamlessly multitask
• proven written and verbal communication skills
• comfortable interacting with colleagues at all levels
• flexible, adaptable, can-do attitude

If you match the above criteria, please apply!