Executive Support Assistant

London Business School; Greater London; On-site; GBP 42,000 - 60,000; Full time

Benefits offered by this job

Generous annual leave 27 days

USS pension 14.5% employer contrib.

Free onsite gym & swimming pool

Professional development opportunities

Cycle to work scheme

Wellbeing offering

Job summary

London Business School is seeking an organised, proactive Executive Support Assistant for the Dean’s Office. You will provide high-quality administrative and coordination support to senior stakeholders and manage confidential information with discretion.

The role requires adept diary management, meeting logistics, and cross-office collaboration to ensure smooth operations and reliable service across the School.

Qualifications

• Strong administrative, organisational and coordination skills.
• Excellent written and verbal communication abilities.
• Ability to manage competing priorities in a busy office.
• Professional, discreet approach with stakeholders.

Responsibilities

• Provide professional executive support within the Dean’s Office.
• Coordinate diaries, prep meetings and follow-up actions.
• Arrange meetings, events, travel and related logistics.
• Prepare, format and maintain documents and briefings.
• Serve as a reliable point of contact for internal and external stakeholders.
• Handle information confidentially and maintain records.
• Support information flow across the Dean’s Office and School.
• Track deadlines and priorities to ensure timely delivery.
• Collaborate with colleagues to deliver high-quality service.
• Assist with ad hoc projects and office activities.

Skills

Administrative skills

Coordination

Attention to detail

Communication

Stakeholder management

IT skills

Microsoft Office

Proactive attitude

Team collaboration

Problem solving

Executive support experience

Job description

Provide trusted, high-quality support at the heart of London Business School’s Dean’s Office

Why London Business School?

London Business School; a global and vibrant business community based in three of the world’s most dynamic cities, London, Dubai and Riyadh. It’s where extraordinary minds and diverse perspectives connect, to have a profound impact on the way the world does business and the way business impacts the world. We offer best in class hybrid learning to our students and participants, whilst creating a flexible, supportive and dynamic working environment for our people to excel in, whatever their location.

The Role

London Business School is looking for an organised, professional and proactive Executive Support Assistant to join the Dean’s Office.

This is an important support role at the centre of the School, providing high-quality administrative and coordination support to colleagues in the Dean’s Office. You will help ensure that senior office activity runs smoothly, that information is handled accurately and professionally, and that stakeholders receive a responsive and reliable service.

Working in a busy and high-profile environment, you will need to be confident managing competing priorities, handling confidential information with discretion and building effective working relationships across the School.

Main Responsibilities

• Provide professional administrative and executive support within the Dean’s Office.
• Support diary coordination, meeting preparation and follow-up activity as required.
• Help organise meetings, events, travel arrangements and associated logistics.
• Prepare, format and maintain documents, correspondence, briefings and other materials.
• Act as a helpful and professional point of contact for internal and external stakeholders.
• Handle information sensitively and maintain confidentiality at all times.
• Support the smooth flow of information across the Dean’s Office and wider School.
• Maintain accurate records, files and office processes.
• Track actions, deadlines and priorities to help ensure work is completed on time.
• Work collaboratively with colleagues across London Business School to deliver a responsive and high-quality service.
• Support ad hoc projects and office activity as needed.

Who We Are Looking For

• Strong administrative, organisational and coordination skills.
• Excellent attention to detail and the ability to produce accurate work.
• Strong written and verbal communication skills.
• The ability to manage competing priorities in a busy environment.
• Confidence working with senior stakeholders and a wide range of colleagues.
• A professional, discreet and customer-focused approach.
• Good IT skills, including the ability to use Microsoft Office and relevant business systems confidently.
• A proactive, flexible and collaborative working style.
• The ability to use initiative, solve problems and follow through on actions.
• Experience in an executive support, administrative support or office coordination role would be advantageous.

Benefits You Can Enjoy

• Generous annual leave of 27 days plus extra days between Christmas and New Year
• USS pension, 14.5% employer contribution (in return for employee enrolment and contribution)
• Free onsite gym and swimming pool
• Amazing range of professional development to support your career path
• Enhanced cycle to work scheme
• Wellbeing offering to support your physical, mental and financial health

At London Business School, we support Smart Working - a hybrid approach designed to help you achieve a healthy work-life balance while delivering the best outcomes for your role and the needs of our customers. All roles require a minimum of two days on campus each week to foster a vibrant, collaborative community.

For this role specifically, you will be expected to be on campus up to 5 days per week.

We operate with ‘core hours’ – 10:00-15:00 – to maximise opportunities for connection and collaboration across teams during the working day. Outside of these hours, you may still be required for meetings or collaboration based on your role and customer needs. Additionally, we offer Protected Time - a flexible, one-hour slot, within the working week dedicated to your learning and development, wellbeing, or focused, quiet work

Our commitment to driving inclusion and belonging

We are a globally reaching institution, committed to creating tangible and sustainable change in driving inclusion & belonging within our School, education and society at large. We are dedicated to creating an environment where everyone in our community feels they belong and thrive. This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard.

Candidates needing sponsorship should assess their eligibility for a Certificate of Sponsorship by evaluating their circumstances against the relevant criteria before applying.

View Job Description

View London Business School Benefits

Competitive Salary dependent upon experience

Closing date: 1st September 2026