Executive Support and Commerical Coordinator

Confidential; Wolverhampton; On-site; GBP 28,000 - 36,000; Full time

Job summary

Confidential is seeking a highly organised Executive Support & Commercial Coordinator to work closely with the Managing Director. This varied role combines executive support, project coordination and commercial administration to drive priorities and keep operations running smoothly.

In a small, agile business, you will have significant responsibility, autonomy and a real opportunity to impact the organisation across key projects and supplier/customer interactions.

Qualifications

• Experience organising and prioritising a busy workload.
• Ability to manage multiple deadlines and competing priorities.
• Proactive, detail-oriented and self-motivated mindset.
• Strong communication and stakeholder management skills.

Responsibilities

• Manage and prioritise a busy inbox for the Managing Director.
• Drive projects through to completion using project management software.
• Coordinate internal and external communications.
• Prepare customer quotations and support commercial activities.
• Raise purchase orders and maintain records.
• Liaise with suppliers on orders, lead times and updates.
• Track progress against priorities and ensure follow-ups.
• Provide general admin support across the organisation.
• Identify process improvements and support efficiency initiatives.

Skills

Inbox management

Project coordination

Stakeholder management

Communication

Process improvement

Job description

Your new company

An established and growing business is seeking a highly organised and proactive Executive Support & Commercial Coordinator to work closely with the Managing Director, helping to drive priorities, manage projects, and keep day-to-day operations running smoothly.This is a varied role that combines executive support, project coordination, and commercial administration. The successful candidate will play a key part in ensuring business priorities are actioned, projects progress as planned, and customer and supplier requirements are managed efficiently. Working within a small and agile business, the role offers significant responsibility, autonomy, and the opportunity to make a genuine impact across the organisation

Your new role

• Managing and prioritising a busy inbox on behalf of the Managing Director
• Monitoring actions and driving projects through to completion using project management software
• Coordinating internal and external communications
• Preparing customer quotations and supporting commercial activities
• Raising purchase orders and maintaining accurate records
• Liaising with suppliers regarding orders, deliveries, lead times, and updates
• Tracking progress against key business priorities and ensuring follow-up actions are completed
• Providing general business and administrative support across the organisation
• Identifying process improvements and supporting business efficiency initiatives

What you'll need to succeed

• Excellent organisational and prioritisation skills
• Strong attention to detail
• Proactive and self-motivated approach
• Ability to manage multiple deadlines and competing priorities
• Confident communicator with strong stakeholder management skills
• Commercially aware with a problem-solving mindset
• Comfortable working within a small business environment
• Experience using project management systems such as (url removed) would be advantageous