Executive Assistant

Fawkes & Reece Group; Chesham; On-site; GBP 30,000 - 45,000; Full time

Job summary

Fawkes & Reece Group in Chesham, United Kingdom, is seeking an organised Executive Assistant to support the Managing Director. This role goes beyond a traditional PA, acting as a trusted extension of the MD's office to manage priorities, coordinate senior stakeholders and drive timely decisions.

You will lead diary and travel planning, draft correspondence, prepare board papers and be the operational backbone for reporting and governance.

Qualifications

• Previous experience as an Executive Assistant or in senior business support.
• Experience supporting a Managing Director or senior executive.
• Excellent organisational skills with ability to manage competing priorities.
• Strong written and verbal communication with senior stakeholders.
• Experience coordinating meetings, taking minutes and tracking actions.
• Proficient IT skills across MS 365 apps (Outlook, Word, Excel).

Responsibilities

• Manage the MD's diary, prioritise appointments, coordinate meetings and travel.
• Draft professional emails, monitor correspondence and track follow-ups.
• Organise board and leadership meetings, prepare agendas and minutes.
• Coordinate weekly management reports and highlight key priorities and risks.
• Build relationships with senior stakeholders and external clients.
• Support business development trackers and ensure opportunities progress.
• Handle confidential information with discretion.

Skills

Executive support

Calendar management

Stakeholder management

Meeting coordination

Reporting

Communication

Discretion

IT skills (MS 365)

Tools

Microsoft 365

Outlook

Word

Excel

Job description

Reference: EAP_1791905579
Posted: October 13, 2026

We are working with an established, owner-managed civil engineering business delivering complex infrastructure projects across rail, water, utilities, aviation and other sectors. They are looking for a highly organised, proactive and commercially minded Executive Assistant to support the Managing Director and play a key role in keeping the business running smoothly.

This is much more than a traditional PA role. You will act as a trusted extension of the MD's office, managing priorities, coordinating senior stakeholders and ensuring that decisions, commitments and business opportunities are followed through. This is an excellent opportunity for someone who enjoys taking ownership, working at pace and making a genuine impact at senior leadership level.

Key Responsibilities

• Executive Support: Manage the MD's diary, prioritise appointments, coordinate meetings and travel, and ensure they are fully prepared for key engagements.
• Communication Management: Monitor and prioritise correspondence, draft professional emails, manage follow-ups and ensure important matters are dealt with promptly.
• Meetings & Action Tracking: Organise board meetings, leadership meetings and client engagements, prepare agendas, take minutes and maintain action trackers to ensure deadlines are met.
• Management Reporting: Coordinate weekly management reports, chase submissions from senior managers and prepare concise briefings highlighting key priorities, risks and outstanding actions.
• Stakeholder Management: Build strong relationships with senior leadership, clients and external stakeholders, ensuring effective communication and accountability across the business.
• Business Development Support: Maintain trackers for key clients, prospects and opportunities, coordinate introductions and ensure commercial conversations progress.
• Confidential Administration: Prepare board papers, presentations and documentation while handling sensitive commercial and personnel information with discretion.
• General Coordination: Support travel arrangements, appointments and other logistical requirements to ensure the MD's time is used effectively.

About You

We are looking for a person who is proactive, commercially aware and confident working with senior stakeholders. You will be highly organised, able to anticipate what needs to be done and comfortable taking ownership without requiring constant direction.

You will ideally have:

• Previous experience as an Executive Assistant, Personal Assistant or in a senior business support role.
• Experience supporting a Managing Director, CEO, founder or senior executive.
• Excellent organisational skills, with the ability to manage competing priorities in a fast-paced environment.
• Strong written and verbal communication skills, with the confidence to engage and follow up with senior managers and clients.
• Experience coordinating meetings, preparing minutes, managing action logs and producing reports.
• Strong IT skills, particularly across Microsoft 365, Outlook, Word and Excel.
• Excellent judgement, discretion and attention to detail when handling confidential information.
• A proactive, solutions-focused approach and the confidence to challenge priorities respectfully when needed.

Experience within construction, civil engineering, infrastructure or another operationally intensive sector would be advantageous but is not essential.

What Makes This Role Different?

This is an opportunity to become a key partner to the Managing Director, helping create structure, improve accountability and ensure that important business priorities are delivered. You will have the autonomy to manage routine matters independently, build relationships across the organisation and make a tangible difference to the effectiveness of the senior leadership team.