Executive Secretary to Partners - 12-Month Fixed-Term

Moore Kingston Smith; England; On-site; GBP 26,000 - 34,000; Full time

Job summary

Moore Kingston Smith is seeking a proactive secretary for a 12-month fixed-term maternity cover in our City team. You will provide professional administrative support to Partners and Managers, manage diaries, prepare client documents, handle AML processes and coordinate travel, all while maintaining confidentiality and a positive team culture.

The role requires strong organisational skills, the ability to juggle priorities in a fast-paced environment, and excellent communication.

Qualifications

• Experience in a secretarial, administrative or similar support role.
• Advanced knowledge of Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Experience producing professional documents, reports, tables and spreadsheets to a high standard.
• Excellent verbal and written communication skills.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Ability to build effective working relationships and collaborate with colleagues across the firm.
• Proactive and self-motivated, with the ability to work independently and use initiative.
• Flexible and adaptable to changing business needs.
• High level of accuracy and discretion when handling confidential information.

Responsibilities

• Managing diaries and scheduling meetings with room bookings.
• Preparing, formatting and proofreading proposals, presentations and other client-facing documents.
• Supporting client onboarding and AML processes, including engagement letters and client setup forms.
• Drafting routine correspondence and letters for Partner review and approval.
• Maintaining client records, scanning and archiving documentation.
• Assisting with billing processes and expense claims.
• Coordinating UK and international travel and accommodation arrangements.
• Managing inboxes and ensuring timely actioning of messages.
• Processing Partner expenses and supporting month-end administrative activities.
• Providing general administrative support to the wider team.

Skills

Secretarial experience

Microsoft Office

Document formatting

Communication skills

Organisational skills

Independent working

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Moore Kingston Smith is seeking a proactive secretary for a 12-month fixed-term maternity cover in our City team. You will provide professional administrative support to Partners and Managers, manage diaries, prepare client documents, handle AML processes and coordinate travel, all while maintaining confidentiality and a positive team culture.

The role requires strong organisational skills, the ability to juggle priorities in a fast-paced environment, and excellent communication.