Executive & Property Portfolio Coordinator

Eden Recruitment Ltd; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Eden Recruitment Ltd is sourcing an EA Coordinator for our Property & Executive Family Office team in London. We have permanent and temporary ongoing opportunities with immediate starts for the temporary role, supporting the Property Director and ensuring seamless operation of a large private residential portfolio.

Responsibilities include day-to-day portfolio management, property preparations for family members and guests, contractor coordination, maintenance scheduling, financial

Qualifications

• Previous administrative, executive support or coordination experience.
• Experience within the property sector or a family office is desirable but not essential.
• Professional, personable and credible manner with excellent presentation.

Responsibilities

• Support the Property Director with day-to-day management of the residential property portfolio.
• Prepare properties for family members and guests, coordinating with household staff, the Executive Office and external contractors.
• Process orders, check deliveries and manage refunds where required.
• Coordinate and schedule reactive and planned maintenance appointments.
• Follow up on outstanding issues to ensure prompt resolution and sign off completed works.
• Process payments and maintain accurate financial and property records.
• Maintain organised filing systems and ensure records remain up to date.
• Oversee utilities accounts and liaise with suppliers to secure competitive rates and cost efficiencies.
• Prepare reports using established formats and assist with budgeting and tracking property-related expenditure.
• Research, vet and manage suppliers and contractors to ensure on-time delivery, within budget and to high standards.
• Support ad hoc projects as required.
• Work with the Property Director to prepare regular updates and reports for the Principal and contribute to improving procedures.

Job description

Eden Recruitment Ltd is sourcing an EA Coordinator for our Property & Executive Family Office team in London. We have permanent and temporary ongoing opportunities with immediate starts for the temporary role, supporting the Property Director and ensuring seamless operation of a large private residential portfolio.

Responsibilities include day-to-day portfolio management, property preparations for family members and guests, contractor coordination, maintenance scheduling, financial