Executive Assistant – Property

Spencer & Thurlow; Greater London; On-site; GBP 59,000 - 72,000; Full time

Benefits offered by this job

Office in Mayfair

Hybrid option

One day per week remote (flexible)

Job summary

Spencer & Thurlow is seeking an experienced Executive Assistant for a Mayfair-based property business. The role is EA-focused at principal level with a smaller element of private/personal assistance, expected to be office-based in Mayfair with one day per week remote subject to schedule.

The successful candidate will have 3–5 years’ EA experience in property, strong diary and travel-management skills, and a polished, discreet approach to support senior executives.

Qualifications

• 3–5 years’ EA experience within the property sector.
• Experience supporting senior executives or principals.
• Strong diary, inbox and travel-management skills.
• Polished, discreet, professional demeanor.
• Excellent organisation with attention to detail and adaptability.

Responsibilities

• Complex diary and calendar management.
• Scheduling meetings and coordinating appointments.
• Managing inboxes, correspondence and communications.
• Organising UK and international travel, including detailed itineraries.
• Preparing documents, reports and meeting materials.
• Coordinating meetings and managing associated logistics.
• Acting as a key point of contact internally and externally.
• Handling confidential and sensitive information with discretion.
• Supporting with ad hoc business administration.
• Managing personal appointments, reservations and other PA requirements as needed.

Skills

Diary management

Travel coordination

Communication skills

Discretion

Executive support

Job description

Mayfair, London | Up to £65,000 DOE | ASAP Start

We are seeking an experienced and polished Executive Assistant to join a property business based in Mayfair. This is a predominantly EA-focused position, supporting at principal level, with a smaller element of private/personal assistance.

The role would suit an EA with 3–5 years’ experience within the property sector who is confident operating in a traditional, high-level EA capacity. Previous PA experience is also required, as the position will be approximately 80% Executive Assistant / 20% Personal Assistant.

Key responsibilities will include:

• Complex diary and calendar management
• Scheduling meetings and coordinating appointments
• Managing inboxes, correspondence and communications
• Organising UK and international travel, including detailed itineraries
• Preparing documents, reports and meeting materials
• Coordinating meetings and managing associated logistics
• Acting as a key point of contact internally and externally
• Handling confidential and sensitive information with discretion
• Supporting with ad hoc business administration
• Managing personal appointments, reservations and other PA requirements as needed

The successful candidate will have:

• Approximately 3–5 years’ EA experience within property
• Strong experience supporting senior executives or principals
• Excellent diary, inbox and travel-management skills
• A polished, professional and discreet approach
• Exceptional organisation and attention to detail
• The ability to anticipate requirements and manage changing priorities
• A proactive, hands-on approach and strong communication skills

This is an office-based role in Mayfair, with the potential to work from home one day per week, subject to the principal’s schedule and business requirements.

Salary: Up to £65,000, dependent on experience