EA Coordinator - UHNW Property Portfolio

Eden Recruitment Ltd; Slough; On-site; GBP 25,000 - 35,000; Full time

Job summary

Eden Recruitment Ltd seeks an EA Coordinator – Property & Executive Family Office to support the Property Director and ensure smooth operation of a growing residential portfolio. This temporary ongoing role involves coordinating with estate and executive staff, contractors, and finance to maintain high standards.

The successful candidate will manage scheduling, budgeting, supplier vetting, and reporting, while handling confidential matters with discretion and professionalism in a fast-paced

Qualifications

• Knowledge of the property sector or experience within a family office / high-net-worth environment (preferred)
• Professional, personable and credible manner with strong personal presentation
• Strong academic background
• Proactive, detail-oriented approach with excellent organisational and time-management skills
• Ability to manage multiple tasks and projects simultaneously in a fast-paced environment
• Clear and confident communication skills and the ability to collaborate effectively across teams
• Comfort working autonomously with discretion and sound judgement when handling sensitive and confidential matters

Responsibilities

• Support the Property Director with the day-to-day management of the residential property portfolio to the highest standards
• Coordinate with household staff, the Executive Office and external contractors to deliver a seamless experience
• Process orders, check deliveries and manage refunds where required
• Coordinate and schedule reactive and planned maintenance appointments
• Follow up on unresolved issues to ensure prompt resolution
• Check and sign off completed works
• Process payments and maintain accurate financial and property records
• Maintain well-organised filing systems and ensure records are up to date
• Oversee utilities accounts and manage suppliers to secure competitive rates and cost efficiency
• Prepare reports using established formats
• Assist with budgeting and tracking of property-related expenses
• Research, vet and manage suppliers and contractors to ensure work is delivered on time, within budget and to the highest standards
• Support ad-hoc projects as required
• Work closely with the Property Director to collate regular updates and reports for the Principal
• Contribute to improving operational procedures to enhance efficiency and quality
• Monitor personal workload and performance, participating in regular reviews with the Property Director

Skills

Organisational skills

Time management

Communication

Detail-oriented

Professional presentation

Discretion

Team collaboration

Job description

EA Coordinator – Property & Executive Family Office

Immediate starter needed will be Temporary ongoing

The Property Portfolio team provides day-to-day oversight of a large privately owned international residential property portfolio, working closely with Estate, Household, Executive Assistant and Finance teams within the family office.

We are seeking an Administrative Coordinator for a growing London office to support the Property Director and ensure the smooth operation and high standards of the residential portfolio.

Key Responsibilities

Residential Portfolio Oversight

• Support the Property Director with the day-to-day management of the residential property portfolio to the highest standards
• Prepare properties for family and guests, often at short notice, coordinating with household staff, the Executive Office and external contractors to deliver a seamless experience

Administrative Support

• Process orders, check deliveries and manage refunds where required
• Coordinate and schedule reactive and planned maintenance appointments
• Follow up on unresolved issues to ensure prompt resolution
• Check and sign off completed works
• Process payments and maintain accurate financial and property records
• Maintain well-organised filing systems and ensure records are up to date
• Oversee utilities accounts and manage suppliers to secure competitive rates and cost efficiency

Project Coordination & Reporting

• Prepare reports using established formats
• Assist with budgeting and tracking of property-related expenses
• Research, vet and manage suppliers and contractors to ensure work is delivered on time, within budget and to the highest standards
• Support ad-hoc projects as required

Reporting, Analysis & Process Improvement

• Work closely with the Property Director to collate regular updates and reports for the Principal
• Contribute to improving operational procedures to enhance efficiency and quality
• Monitor personal workload and performance, participating in regular reviews with the Property Director

Candidate Profile

The successful candidate will demonstrate:

• Some knowledge of the property sector or experience within a family office / high-net-worth environment (preferred but not essential)
• A professional, personable and credible manner with strong personal presentation
• Strong academic background
• Proactive, detail-oriented approach with excellent organisational and time-management skills
• Ability to manage multiple tasks and projects simultaneously in a fast-paced environment
• Clear and confident communication skills and the ability to collaborate effectively across teams
• Comfort working autonomously with discretion and sound judgement when handling sensitive and confidential matters