Executive Personal Assistant to Head of Operations

Greater Manchester Mental Health NHS Foundation Trust; Salford; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Pay enhancements – evenings and 8pm+ /

Saturdays 60%

Sundays and Bank Holidays 60%

27 days annual leave + bank holidays (

Excellent pension

Cycle to work scheme

Salary sacrifice car scheme

Wellbeing programme

Blue Light Card Discounts

Job summary

The post holder will report directly to the Governance Facilitator and will closely support the Service Manager to ensure the provision of a comprehensive, confidential, accurate, administrative and secretarial service to them and to work as a member of the administrative team. A particular responsibility will be to ensure that communications to and from the Head of Operations are effective and timely.

Greater Manchester Mental Health NHS Foundation Trust employs over 7,000 staff delivering

Responsibilities

• Ensure all governance meetings take place and are recorded accurately to ensure the safe running of the service in regards to our service users.
• Facilitate and coordinate events and all prevailing administrative duties including planning, agendas, take / type minutes (using paper and electronic methods), preparation of room and IT equipment, arrange venues and refreshments as required on request for meetings, workshops, investigations, and supervision.
• Manage inboxes for managers / clinicians and maintain a process for flagging up email that require action.
• Maintain and manage all electronic diaries and use these diaries to arrange appointments and meetings for allocated managers.
• Ensure all managers / clinicians are in receipt of all papers required for meetings.
• Prepare and collate any team briefs / communication appropriate to the service, ensuring deadlines are met for effective information sharing across the Localities.
• Any other duties commensurate to the role.

Job description

The post holder will report directly to the Governance Facilitator and will closely support the Service Manager to ensure the provision of a comprehensive, confidential, accurate, administrative and secretarial service to them and to work as a member of the administrative team. A particular responsibility will be to ensure that communications to and from the Head of Operations are effective and timely.

Greater Manchester Mental Health NHS Foundation Trust employs over 7,000 staff delivering