Executive Personal Assistant to Directors

Arup; West of England; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Profit Share

Private medical insurance

Life assurance

Income protection

Flexible benefits

Job summary

Arup Bristol is seeking an experienced Personal Assistant to support multiple Directors in a fast-paced, collaborative environment. You will manage calendars, book rooms, coordinate meetings and events, and handle travel arrangements while maintaining strong stakeholder relationships.

You will also assist with onboarding, recruitment interview scheduling, and offer cover during absences to ensure continuity.

Qualifications

• Proven experience providing high-quality PA support to multiple directors in a fast-paced environment.
• Strong organisational skills and able to manage competing priorities and tight deadlines.
• Confident communicator with the ability to build relationships at all levels.
• Calm, resilient, and professional under pressure with emotional intelligence.
• Comfortable using a range of digital tools and systems and able to adapt to changing demands.

Responsibilities

• Provide high-quality PA support to multiple Directors, managing time and priorities.
• Coordinate meeting schedules, book rooms, send invitations, and manage calendars.
• Organise recurring meetings and forums with appropriate attendees and agendas.
• Arrange travel bookings and support executive visits with clear agendas.
• Coordinate logistics for internal and external events and manage interviews and onboarding.

Skills

PA support

Meeting coordination

Travel booking

Stakeholder liaison

Onboarding

Interview scheduling

Office administration

Effective communication

Tools

Office software

Job description

Arup Bristol is seeking an experienced Personal Assistant to support multiple Directors in a fast-paced, collaborative environment. You will manage calendars, book rooms, coordinate meetings and events, and handle travel arrangements while maintaining strong stakeholder relationships.

You will also assist with onboarding, recruitment interview scheduling, and offer cover during absences to ensure continuity.