Executive Personal Assistant (29.5 Hours per week) - Internal only

University of Brighton; Brighton; Hybrid; GBP 31,000 - 35,000; Part time

Job summary

University of Brighton is seeking an Executive Personal Assistant to provide high-level support to the Vice-Chancellor's Office. You will manage calendars, coordinate meetings, and handle confidential communications for senior leaders.

The role requires proactive, independent working and excellent communication skills, with the ability to adapt to changing priorities in a fast-paced university environment. A strong team orientation and IT proficiency are essential.

Qualifications

• Experience as an executive or personal assistant, or an experienced university administrator who can support senior leaders.
• Proactive can-do attitude, able to work independently and as part of a team.
• Excellent oral and written communication with strong attention to detail.
• Ability to adapt to changing priorities with short notice.
• Exceptional interpersonal skills and confidence in engaging with a wide range of people.

Responsibilities

• Manage complex diaries and email correspondence for Executive Board members.
• Support committees and meetings by preparing agendas, taking minutes, and tracking actions.
• Liaise with internal and external stakeholders; undertake projects to support Executive Board priorities.

Skills

Diary management

Email management

Stakeholder liaison

Project support

Communication

IT skills

Microsoft Office

Tools

Microsoft Office

Job description

Governance and Legal

Location: Brighton - Moulsecoomb Salary: £31,236 to £34,610 pro rata 29.5 hours per week Closing Date: Wednesday 02 September 2026 Reference: VC5046-26-182

This is an exciting opportunity to join the Vice-Chancellor's Office as an Executive Personal Assistant. Working as part of a team of Executive Personal Assistants, you will play a key role in delivering effective, efficient, and responsive support to members of the University Executive Board.

This role will provide proactive, high-level support to the members of University Executive Board (UEB) and other senior colleagues. Work will often be confidential and urgent, so the postholder will be expected to use initiative and sound judgement to maintain the work schedule of these senior staff. The post holder will be responsible for supporting high-level internal meetings, including groups within the University’s governance structure.

Your Duties Will Include

• managing complex diaries and email correspondence on behalf of Executive Board members
• supporting committees and meetings by preparing agendas, taking minutes, and tracking actions
• liaising with a wide range people, both internal and external stakeholders
• undertaking projects and other activities to support Executive Board priorities and the Vice-Chancellor's Office

You will have experience as an executive or personal assistant, or be an experienced university administrator who is looking to apply your skills in a fast-paced, dynamic environment supporting the University’s most senior leaders.

To Succeed In This Role, You Will Have

• a proactive, can-do attitude, and an ability to work both independently and as part of a team
• highly developed oral and written communication skills with strong attention to detail
• excellent IT skills, particularly in Microsoft Office
• an ability to respond to changing priorities, often at short notice
• exceptional interpersonal skills and confidence in engaging with a wide range of people
• confidence in handling complex and confidential matters

This role is being offered at 29.5 hours, although requests for hours below this will be considered, depending on business need. This role is available on a job share basis.

Further Details

The University is committed to creating and maintaining an inclusive environment for all staff regardless of age, disability, family or caring responsibilities, gender identity, marital status, pregnancy or maternity, race, religion or belief (including non-belief), sex and sexual orientation. We embrace equality and diversity in our working, learning, research and teaching environment and are committed to maintaining a supportive and inclusive community. We particularly encourage applicants from Minority Ethnic backgrounds because the University is under-represented by Minority Ethnic staff.

For the vast majority of our roles we operate an agile working system, with time split between working on campus and at the employee's home. It is the University's expectation that home working will take place within the UK.

Further information about working for us, as well as the wide range of benefits we offer, can be found in the working with us section of our vacancies page.