Executive Personal Assistant

LV=; Bournemouth; Hybrid; GBP 26,000 - 36,000; Part time

Benefits offered by this job

30 days' holiday

Annual bonus scheme

Flexible benefits package

Competitive pension scheme

Group Life Assurance

Employee Assistance Programme

Job summary

A leading UK financial services provider is seeking a highly organized Executive Personal Assistant to support the Chief People Officer and Chief Legal Officer. This part-time role (28 hours/week) offers hybrid working and includes responsibilities such as complex diary management, arranging travel, and monitoring inboxes. The successful candidate will have strong communication skills and previous experience in a similar role within financial services or insurance. An attractive salary and benefits package is offered.

Qualifications

• Experience in a similar role within financial services or insurance.
• Ability to manage conflicting priorities effectively.
• Strong attention to detail and accuracy.

Responsibilities

• Manage complex diary activities and prevent conflicting schedules.
• Arrange and book travel for executives.
• Monitor inboxes and provide timely responses.
• Prepare briefing materials, speeches and presentations for meetings.
• Attend meetings to take notes, capture actions and distribute follow-ups.
• Coordinate cost centres and liaise with Finance on costs.
• Support leadership events and the PA network within the business.
• Ensure processes comply with legal, regulatory, and technical requirements.

Skills

Organisational skills

Communication skills

Problem-solving skills

Microsoft Office proficiency

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

We have a truly exciting opportunity for a highly organised, professional individual to join us as an Executive Personal Assistant.

Within this unique role, you will provide support to both the Chief People Officer and Chief Legal Officer, while also supporting the wider People, Legal and Secretariat teams.

This role is crucial in ensuring that business-critical tasks are delivered on time, by co-ordinating briefing materials, managing meetings and monitoring inboxes so that our CPO and CLO can focus on their strategic priorities. A key aspect of this role will be maintaining excellent working relationships across the business and within the Exec PA community.

The role is offered on a part-time basis (28 hours per week, over 4 days), and a fixed term of 12 months.

Hybrid working is offered, with a requirement of 2 days in the Bournemouth office per week.

Key Responsibilities

• Carrying out complex diary management activities, including booking meetings, phone calls and appointments, ensuring the smooth running of executive calendars and preventing conflicting schedules.
• Arranging and booking regular travel.
• Monitoring several inboxes, including your own, ensuring that responses and updates are sent in a timely and accurate manner.
• Providing administrative support by completing paperwork, submitting forms and carrying out ad-hoc tasks.
• Collating materials for Executive member meetings such as briefings, speeches and presentations, ensuring these contain accurate data.
• Attending meetings, recording feedback, minutes and actions, ensuring all attendees receive relevant information in a timely manner.
• Building and maintaining strong working relationships with senior management and their wider teams.
• Producing data analysis to assist with effective decision-making and strategic planning.
• Ensuring relevant processes are compliant with legal, technical and regulatory requirements.
• Assisting in the organisation of various leadership events, team days and executive meetings (to include booking venues and arranging light catering).
• Maintaining an oversight of cost centres and working with Finance to monitor and track cost performance.
• Liaising with the wider team of Personal Assistants across the business to provide support and ensure best practice.

About You

Our ideal candidate will…

• Be highly organised and self‑motivated, with the ability to manage conflicting priorities in an effective, efficient manner.
• Possess strong communication skills, both written and verbal, with a keen eye for detail and accuracy, and excellent language skills.
• Competently use Microsoft programmes such as Office, Word and Excel, along with the ability to produce quality PowerPoint presentations.
• Be approachable, professional and empathetic, with a genuine interest in people and helping others.
• Be a natural problem‑solver, with the ability to think laterally and be open to suggesting potential solutions.
• Have experience of working in a similar role within financial services or insurance.

This role is a Band C in the LV= Structure.

At LV= Life and Pensions, you’ll go above and beyond to do the right thing for our customers. We’ll reward your hard work with an attractive, competitive salary and benefits package, which includes:

• 30 days' holiday.
• The opportunity to buy or sell up to five days of holiday.
• An annual bonus scheme based on company and personal performance.
• Flexible benefits, including a cycle to work scheme, personal accident insurance, critical illness cover, private medical insurance, and dental insurance.
• Competitive pension scheme - LV= Life and Pensions will double-match the amount you pay, up to 14% (subject to National Minimum Wage requirements).
• Group Life Assurance of four times your basic pay to your dependents (you’ll have the option to increase this to 8 x cover).
• Group Income Protection, if you enrol into the pension scheme and reach 5 years of service.
• Employee Assistance Programme (EAP) service for support when you need it.
• Virtual GP service.
• Shared parental leave.
• Up to 20% discount on our life products for you and your immediate family.

About Us

We’re proud of our inclusive culture at LV= and, as an equal‑opportunity employer, we continually work to remove unconscious bias from our recruitment process. We value our colleagues for what they bring to our team regardless of any protected status or characteristics they may have. Talk to us about flexible working as part of your application; if it’s right for you, our members and customers, and our business, then we’ll do everything we can to make it happen.

Please note that we are unable to offer Skilled Worker Visa Sponsorship for this role. Therefore, you must ensure that you are eligible to work in the UK without our sponsorship in order for your application to be considered.