Senior Executive Assistant and Office Manager

University of Leeds; Leeds; On-site; GBP 38,000 - 46,000; Full time

Benefits offered by this job

42 days holiday

On-site gym and wellbeing

Personal development courses

On-site childcare

Travel discounts

Job summary

University of Leeds is seeking a Senior Executive Assistant and Office Manager to provide high-level operational and strategic support to the Pro-Vice-Chancellor and Faculty Operations Director. The role requires excellent administrative, interpersonal and organisational skills, with a proactive, detail-oriented approach.

The post carries standard hours of 9am–5pm, Monday to Friday, with occasional outside-hours work to ensure continued support.

Qualifications

• Excellent administrative, interpersonal and organisational skills.
• High degree of personal responsibility and initiative.
• Attention to detail and accuracy.
• Team player with ability to work to deadlines.
• Competent with Microsoft Office and managing email and internet-based systems.

Responsibilities

• Provide high quality operational and strategic support as well as PA and secretarial services to the Pro-Vice-Chancellor and Faculty Operations Director.
• Support at all levels within the team and organisation.
• Manage email and internet-based systems as part of daily duties.
• Work within standard hours with occasional additional hours as required.

Skills

Administrative skills

Interpersonal skills

Organisational skills

Attention to detail

Microsoft Office

Tools

Microsoft Office

Email & internet systems

Job description

Senior Executive Assistant and Office Manager

This job is only available to University of Leeds staff. It may be released externally should we not appoint internally.

Do you have previous experience of supporting management at a senior level? Have you got excellent organisational and time management skills? Are you looking for a busy and demanding role in a friendly team?

We are looking to recruit an enthusiastic individual to join our Faculty Support Team to provide high quality, operational and strategic support as well as a full range of PA and secretarial services to our Pro-Vice-Chancellor and Faculty Operations Director. You will have excellent administrative, interpersonal and organisational skills and be able to work at all levels. You will be able to demonstrate a high degree of personal responsibility and initiative in all areas of the role as well as a high level of attention to detail and accuracy. You will be an excellent team player with an ability to work to deadlines. You will be fully competent using Microsoft Office and be able to manage email and internet-based systems.

Standard working hours for the post will be 9am to 5pm Monday to Friday however there may be an occasional need to work outside these hours to ensure the role is successfully supported.

What we offer in return

• 26 days holiday plus approx.16 Bank Holidays/days that the University is closed by custom (including Christmas) - That's 42 days a year!
• Health and Wellbeing: Discounted staff membership options at The Edge, our state-of-the-art Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls.
• Personal Development: Access to courses run by our Organisational Development & Professional Learning team.
• Access to on-site childcare, shopping discounts and travel schemes are also available.

And much more!