Executive Assistant

University of the Arts London; Greater London; Hybrid; GBP 40,199 - 49,072; Full time

Job summary

University of the Arts London (UAL) is seeking an Executive Assistant to provide proactive, efficient and high-quality administrative and executive support to the Pro Vice-Chancellor Global Affairs. The postholder will coordinate the PVC Global Affairs diary, meetings, travel and committee responsibilities.

They will also provide planning and coordination support for strategic initiatives and projects that advance UAL’s international partnerships, global reputation and institutional priorities.

Qualifications

• Proven experience supporting senior leaders in a fast-paced environment.
• Ability to manage complex diaries and travel arrangements.
• Drafting agendas and meeting notes with discretion.
• Strong written and verbal communication and stakeholder liaison.
• Demonstrated tact and judgement handling sensitive information.

Responsibilities

• Coordinate PVC Global Affairs diary, meetings and travel.
• Provide committee servicing and minute-taking support.
• Assist in planning and coordinating strategic initiatives.
• Collaborate with Global Affairs teams to support international partnerships.

Skills

Diary management

Travel coordination

Committee servicing

Stakeholder engagement

Communication skills

Attention to detail

Job description

Executive Assistant to Pro Vice-Chancellor Global Affairs

£40,199 to £49,072 per annum

Hybrid - UAL High Holborn/Home

Full time

Permanent

University of the Arts London (UAL) is seeking an Executive Assistant to provide proactive, efficient and high-quality administrative and executive support to the Pro Vice-Chancellor Global Affairs (PVC Global Affairs).

The postholder will play a critical role in supporting the effective operation of the Global Affairs portfolio by coordinating the PVC Global Affairs diary, meetings, travel, communications and committee responsibilities. They will also provide planning and coordination support for strategic initiatives and projects that advance UAL’s international partnerships, global reputation and institutional priorities.

Working closely with the Executive Dean’s office, Global Affairs leadership team, Global Engagement and Study Abroad offices, and colleagues across the University, the postholder will help coordinate operational planning, reporting and stakeholder engagement activities, ensuring that the PVC Global Affairs is well supported in delivering the University’s global ambitions.

About you

We are seeking a highly organised, discreet, and professional individual with significant experience of supporting senior leaders.

The Executive Assistant will be confident in managing complex diaries and travel coordination, committee servicing and coordinating senior-level meetings, drafting agendas and notes, and handling sensitive information with tact and judgement. With excellent communication skills and strong attention to detail, they will be comfortable working in a fast-paced, complex environment, balancing competing priorities and anticipating needs.

This role offers an excellent opportunity for an experienced Executive Assistant who thrives on problem-solving, takes initiative, and is motivated by delivering high-quality support that enables senior leaders and teams to perform at their best.

If you have any general questions or have accessibility needs, please contact [e-mail]

Closing date: 16 August 2026 at 23:55.

UAL is committed to creating diverse and inclusive environments for all staff and students to work and learn – a university where we can be ourselves and reach our full potential. We offer a range of family friendly, inclusive employment policies, flexible working arrangements and Staff Support Networks. We welcome applicants from diverse backgrounds, including race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity, and caring responsibility.