Executive PA to Two Directors - Diary & Admin Pro

Brook Street; London Borough of Newham; On-site; GBP 32,000 - 46,000; Full time

Job summary

OFSTED is seeking a proactive Personal Assistant to provide comprehensive support to two Deputy Directors in Canary Wharf, London. This 12-month contract role focuses on keeping diaries organized, coordinating complex schedules, preparing meeting packs, and handling travel arrangements to help senior leaders stay focused on strategic priorities.

Ideal candidates will have solid administrative experience, strong organisational skills, and the ability to manage confidential information, while

Qualifications

• Experience in an administrative, office support or PA role.
• Strong organisational skills and ability to meet deadlines.
• Excellent communication and diary management capabilities.

Responsibilities

• Manage complex diaries and coordinate meetings for two Deputy Directors.
• Prepare meeting packs and take accurate notes/minutes.
• Arrange travel and coordinate agendas for senior leaders.
• Process purchase orders and invoices, maintain records.
• Maintain team records and ensure up-to-date information.
• Respond to enquiries and prioritise actions in a fast-paced environment.
• Support team activities including projects, events and training.
• Produce professional documents using Microsoft Office and present information clearly.
• Build relationships with colleagues, senior stakeholders and external contacts.

Skills

Diary management

Organisational skills

Communication

Microsoft Office

Stakeholder management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

OFSTED is seeking a proactive Personal Assistant to provide comprehensive support to two Deputy Directors in Canary Wharf, London. This 12-month contract role focuses on keeping diaries organized, coordinating complex schedules, preparing meeting packs, and handling travel arrangements to help senior leaders stay focused on strategic priorities.

Ideal candidates will have solid administrative experience, strong organisational skills, and the ability to manage confidential information, while