Executive PA to MD, Specialised Shipping Broking

CLARKSON PLC; Greater London; On-site; GBP 45,000 - 65,000; Full time

Job summary

Clarksons PLC in London is seeking an experienced Personal Assistant to support the Managing Director, Specialised Products. This fast-paced role requires superb organisation, proactive communication and a confidential approach to all duties.

You will manage the MD's diary, arrange travel, organise events, prepare reports, and provide essential support to the wider team. The successful candidate will be a proactive, detail-oriented team player capable of handling multiple priorities.

Qualifications

• Strong PA experience essential.
• Senior-level PA experience in a global organisation.
• Highly organised with strong administrative skills.
• Able to work calmly under pressure in a fast-paced environment.
• Excellent communication and relationship-building skills.

Responsibilities

• Anticipate MD needs and prioritise requests from all areas of the business and externally.
• Gatekeeper and first point of contact.
• Proactive diary management, coordinating meetings, rooms, and agendas.
• Arrange and book travel (flights, accommodation, visas, itineraries).
• Organise events (client events, conferences, away days).
• Produce reports and presentations.
• Project work/research as required.
• Handle routine administrative matters including calls, inquiries, expenses.
• Support the wider team within the Department.
• Ad hoc duties to meet business needs.

Skills

Integrity

Drive

Relationship building

Collaboration

Resilience

Smart

Job description

Clarksons PLC in London is seeking an experienced Personal Assistant to support the Managing Director, Specialised Products. This fast-paced role requires superb organisation, proactive communication and a confidential approach to all duties.

You will manage the MD's diary, arrange travel, organise events, prepare reports, and provide essential support to the wider team. The successful candidate will be a proactive, detail-oriented team player capable of handling multiple priorities.