Executive Office PA for Senior Leaders — 12-Month Secondment

Portsmouth Hospitals University NHS Trust; Newport; On-site; GBP 26,000 - 32,000; Full time

Job summary

Isle of Wight NHS Trust is offering an internal secondment for a Personal Assistant in the Executive Office, band 5, for 12 months. You will support the Senior Leadership Team with confidential admin and diary management.

You will coordinate meetings, prepare papers, take minutes, and maintain robust communication across sites. The role requires discretion, professionalism, and strong organisational skills to enable leaders to deliver high-quality care.

Qualifications

• PA/EA experience at senior level.
• Experience servicing meetings and taking minutes.
• Healthcare/NHS environment knowledge.
• Experience managing a director's inbox.
• Attention to detail and organisational skills.

Responsibilities

• Provide high quality admin and business support to the Senior Leadership Team.
• Manage communications, correspondence and diaries.
• Arrange pre-meets for agenda setting, prepare papers, take minutes and update action logs.
• Liaise with staff and external stakeholders.
• Maintain office systems and support continuous improvement.
• Collaborate with Divisional PAs and Business Support Officers.

Skills

Typing speed

Diary management

Meeting coordination

Communications skills

Discretion

Education

Degree level education

RSA III typing

MS Office proficiency

Tools

MS Office

Job description

Isle of Wight NHS Trust is offering an internal secondment for a Personal Assistant in the Executive Office, band 5, for 12 months. You will support the Senior Leadership Team with confidential admin and diary management.

You will coordinate meetings, prepare papers, take minutes, and maintain robust communication across sites. The role requires discretion, professionalism, and strong organisational skills to enable leaders to deliver high-quality care.