Executive Office Lead – Director Support

Veterinary Medicines Directorate; Addlestone; On-site; GBP 32,000 - 42,000; Full time

Job summary

The Director Support Office (DSO) within the Veterinary Medicines Directorate (VMD) provides high-level private office support to the Chief Executive, Director of Authorisations/Deputy Chief Executive, and Chief Operating Officer.

You will manage complex diaries, correspondence, and travel arrangements, prepare agendas and minutes, produce presentations and governance materials, and support senior meetings and external stakeholders with discretion and confidentiality.

Responsibilities

• Deliver high-quality executive and administrative support, including complex diary and mailbox management
• Support senior meetings by preparing agendas, recording accurate minutes, and tracking actions
• Ensure Directors are prepared for meetings by providing timely briefing materials
• Produce presentations, briefing materials, reports and governance products
• Manage and submit expense claims for Directors
• Coordinate travel and logistics arrangements for Directors
• Handle ministerial correspondence and ensure timely, high-quality responses
• Build relationships with colleagues and external stakeholders with discretion and confidentiality
• Prioritise Directors' work and identify risks and escalation needs
• Respond to routine information requests from Defra Group and external bodies
• Liaise with Ministers, Private Offices, Director Generals and the Chief Veterinary Officer's Office
• Identify opportunities to improve administrative processes and team ways of working
• Provide project and administrative support across the wider organisation
• Comply with ISO 9001, ISO 27001, GDPR and record management requirements
• Act corporately and champion VMD corporate objectives

Job description

The Director Support Office (DSO) within the Veterinary Medicines Directorate (VMD) provides high-level private office support to the Chief Executive, Director of Authorisations/Deputy Chief Executive, and Chief Operating Officer.

You will manage complex diaries, correspondence, and travel arrangements, prepare agendas and minutes, produce presentations and governance materials, and support senior meetings and external stakeholders with discretion and confidentiality.