Executive Office Coordinator - London (Hybrid)

Deverell Smith Recruitment Ltd; Greater London; Hybrid; GBP 30,000 - 37,000; Full time

Job summary

Deverell Smith Recruitment Ltd in Central London is seeking a Team Coordinator to join a growing project delivery business. The role is hybrid (1 day from home) and sits in a busy central London office.

You will coordinate team diaries, organise site visits, meetings and travel, and support document management while providing administrative support to four Directors. A highly organised, proactive candidate will thrive in this environment.

Qualifications

• Strong organisation and time management skills.
• Excellent written and verbal communication.
• Experience coordinating diaries, meetings and travel.
• Ability to liaise with senior stakeholders and external contacts.
• Proactive, reliable and capable of handling multiple priorities.

Responsibilities

• Coordinate team diaries, meetings, appointments and site visits.
• Liaise with internal and external stakeholders to manage schedules and activities.
• Support document management, filing and distribution of company and project documentation.
• Provide administrative and coordination support to four Company Directors.
• Manage diaries, meetings, appointments and competing priorities.
• Organise travel and accommodation, including flights and trains.
• Assist with meeting preparation, follow‑up actions and general correspondence.
• Support the smooth running of the London office and day‑to‑day logistics.
• Proactively anticipate requirements and ensure the Directors and wider team are well organised and supported.
• Provide wider administrative and coordination support as required.

Job description

Deverell Smith Recruitment Ltd in Central London is seeking a Team Coordinator to join a growing project delivery business. The role is hybrid (1 day from home) and sits in a busy central London office.

You will coordinate team diaries, organise site visits, meetings and travel, and support document management while providing administrative support to four Directors. A highly organised, proactive candidate will thrive in this environment.