Executive & Office Assistant — Remote & Equity Eligible

Yapily; Greater London; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Equity

25 days holiday

Hybrid flexibility

Private medical

Mental health support

Pension

Learning budget

Cycle to work

Refer a Friend

Team socials

Dog-friendly office

Job summary

Yapily seeks an incredibly organized Executive Assistant to support our Founder & CEO in Central London, keeping the CEO’s calendar and priorities perfectly aligned. You will shield sensitive information with tact and drive efficiency with a calm, proactive approach.

You’ll coordinate meetings, travel, expenses, and comms, while also helping maintain an energetic, inclusive office culture and supporting strategic initiatives.

Qualifications

• Experience supporting senior leaders with diary, travel and admin tasks.
• Demonstrated discretion handling confidential information and communications.
• Strong communication skills and ability to coordinate with internal/external stakeholders.

Responsibilities

• Diary & Travel Management: manage complex CEO calendar, coordinate meetings, arrange global travel.
• Administrative & Executive Support: screen emails/calls, maintain confidential files, handle expenses.
• Project coordination: support strategic initiatives and follow up on actions.
• Office management: oversee supplies, facilities and vendor relations.
• Social events: contribute to company social activities and internal comms.

Skills

Calendar management

Executive support

Privacy

Discretion

Stakeholder management

Communication

Organisation

Problem solving

Job description

Yapily seeks an incredibly organized Executive Assistant to support our Founder & CEO in Central London, keeping the CEO’s calendar and priorities perfectly aligned. You will shield sensitive information with tact and drive efficiency with a calm, proactive approach.

You’ll coordinate meetings, travel, expenses, and comms, while also helping maintain an energetic, inclusive office culture and supporting strategic initiatives.