Executive / HR Assistant

UBT; Stafford; On-site; GBP 35,000 - 40,000; Full time

Job summary

A values-led healthcare organisation in England is seeking an exceptional Executive / HR Assistant to support the CEO and develop the company's people operations. The role offers a blend of executive support and hands-on HR leadership, with a clear pathway toward HR management. The ideal candidate will possess exceptional organisational skills and the ambition to progress into HR leadership. Competitive salary and benefits are offered.

Benefits

Profit share bonus scheme

Free daily lunch

Potential CIPD study support

Health insurance

Supportive leadership and development opportunities

Qualifications

• Exceptional organisation and attention to detail are crucial.
• Must have strong communication and relationship-building skills.
• A proactive approach with the ambition to progress in HR.

Responsibilities

• Provide confidential support to the CEO.
• Coordinate recruitment processes end-to-end.
• Manage HR systems and ensure compliance with standards.

Skills

Organisational skills

Communication skills

Attention to detail

Proactive problem-solving

Data management

Emotional intelligence

Education

CIPD Level 5

Tools

BambooHR

Asana

Phocas Insight

Miro

StaffCircle

Workleap

Job description

Executive / HR Assistant

Location: Stafford | Salary: £35,000 – £40,000 (DOE, negotiable)

Benefits: Profit share bonus scheme, free daily lunch, potential CIPD study support.

An established, values‑led organisation within the healthcare sector is seeking an exceptional Executive / HR Assistant to support the CEO and play a central role in developing the company's people operations. This newly created position offers a rare blend of high‑level executive support, analytical responsibility and hands‑on HR leadership.

The role is ideal for someone who enjoys variety, thrives on responsibility and is motivated by the opportunity to shape the future of HR within a growing business.

About The Role

The Executive / HR Assistant is a hybrid position combining advanced executive support with HR coordination and development. You will ensure the CEO can operate at a strategic level by managing structure, detail and follow‑up across the organisation. At the same time, you will play a key role in building and maintaining effective HR processes and compliance standards. This developmental position provides a clearly defined pathway towards becoming a future HR Manager, offering exposure to strategic decision‑making, people performance and cross‑functional collaboration.

Key Responsibilities

Executive Support

• Provide high‑level and confidential support to the CEO.
• Drive structure around diary management, priorities and preparation.
• Produce documentation, staff meeting materials and board‑level reports.

Data, Reporting and Phocas Insight

• Own business metrics and departmental reporting.
• Maintain data accuracy and develop dashboards and performance insights.
• Conduct scenario modelling and provide analysis for strategic decision‑making.

HR Leadership and Platform Management

• Coordinate and optimise HR systems such as BambooHR, Workleap, StaffCircle, Perkbox, Miro and Asana.
• Manage recruitment processes end‑to‑end, including interview involvement.
• Support performance and pay review cycles and maintain HR‑related financial reporting.
• Oversee ISO 9001, Health & Safety, audits, policy management and compliance documentation.
• Conduct staff check‑ins and contribute to wellbeing initiatives.

People, Culture and Cross‑Functional Collaboration

• Support the Senior Leadership Team with KPI alignment, training and performance tracking.
• Lead 90‑day sprint planning and follow‑up across departments.
• Coordinate cross‑functional programmes, training courses and company‑wide workshops.
• Organise staff events, rewards, recognition initiatives and celebrations.
• Lead or support projects including budgeting cadence, strategy rollouts and execution timelines.

Requirements

• Exceptional organisation, accuracy and attention to detail.
• Confidence with data, reporting and system management.
• Strong communication and relationship‑building skills.
• Discretion and emotional intelligence when handling sensitive matters.
• A proactive approach, anticipating needs and resolving issues early.
• Alignment with the organisation's values of openness, customer focus and continual improvement.
• The ambition to progress into a future HR leadership position.
• CIPD Level 5.
• Strong organisational, analytical and project management capability.
• Experience with HR administration, systems and processes.
• Confidence working with data and producing clear reports.
• Ability to work with pace, accuracy and sound judgement.

Benefits

• £35,000 – £40,000 salary (depending on experience, negotiable).
• Profit share bonus scheme.
• Health insurance.
• Free daily lunch.
• Potential CIPD study support.
• Supportive leadership and genuine investment in your development.
• A unique opportunity to shape an evolving HR function within a growing organisation.

IND25