Executive & Facilities EA

Elate Staffing Solutions Ltd; East Midlands; On-site; GBP 31,000 - 37,000; Full time

Benefits offered by this job

Free on-site parking

Job summary

Elate Staffing Solutions Ltd is seeking an Executive & Facilities EA in Chesterfield to provide day-to-day support to a small team of senior executives. The role covers executive support, travel and expenses, facilities coordination and general administration with regular interaction with senior stakeholders and external suppliers.

The position is full-time and office-based, with responsibility for travel bookings, expense management and diary maintenance, plus cover for the EA during leaves.

Qualifications

• Highly organised with excellent attention to detail.
• Confident handling multiple priorities and supporting several stakeholders.
• Professional and confident when dealing with senior executives and external suppliers.
• Discreet, reliable and proactive.
• Experience with travel bookings or expense systems would be advantageous.

Responsibilities

• Arrange flights, hotels, chauffeurs and transfers for senior executives.
• Manage expenses, including submissions, reconciliations and chasing receipts.
• Maintain travel itineraries and calendars.
• Coordinate cleaning contractors, office supplies and general facilities.
• Organise lunches and refreshments for meetings, site visits and the factory team.
• Provide diary, correspondence and general administrative support.
• Provide cover for the Executive Assistant during annual leave.
• Manage the diary and maintenance schedule for the company demo van, ensuring it is available and in the correct location for site visits.
• Support with ad hoc administrative tasks as required.

Skills

Highly organised

Attention to detail

Multitasking

Professional with executives

Discreet

Travel/expense systems

Tools

Expense systems

Job description

Location: Chesterfield
Salary: Up to £34,000 per annum + bonus up to 50% of base salary
Working Pattern: Full-time, office-based

We are looking for a highly organised and proactive Executive & Facilities EA to provide day-to-day support to a small team of senior executives.

This is a varied role covering executive support, travel and expenses, facilities coordination and general administration, with regular interaction with senior stakeholders and external suppliers.

Key Responsibilities:

• Arrange flights, hotels, chauffeurs and transfers for senior executives.
• Manage expenses, including submissions, reconciliations and chasing receipts.
• Maintain travel itineraries and calendars.
• Coordinate cleaning contractors, office supplies and general facilities.
• Organise lunches and refreshments for meetings, site visits and the factory team.
• Provide diary, correspondence and general administrative support.
• Provide cover for the Executive Assistant during annual leave.
• Manage the diary and maintenance schedule for the company demo van, ensuring it is available and in the correct location for site visits.
• Support with ad hoc administrative tasks as required.

About You:

• Previous experience in an EA, PA, administration or office support role.
• Highly organised with excellent attention to detail.
• Confident managing multiple priorities and supporting several stakeholders.
• Professional and confident when dealing with senior executives and external suppliers.
• Discreet, reliable and proactive.
• Experience with travel bookings or expense systems would be advantageous.

Package:

• Salary: Up to £34,000 per annum
• Bonus: Up to 50% of base salary
• Free on-site parking
• Chesterfield
• Full-time, office-based