Executive Coordinator & Marketing Assistant

Novo Nordisk; London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Executive Coordinator and Marketing Assistant to support its Rare Disease team. In this dynamic role, you will provide high-level administrative support, manage projects, and ensure compliance with internal policies. This position offers a unique opportunity to contribute to meaningful healthcare advancements while working in a collaborative environment. With a focus on employee well-being and inclusivity, you will be part of a team that values diverse perspectives and strives for excellence. If you are passionate about making a difference in healthcare, this role is for you.

Benefits

Bonus Scheme

Flexible Working

Market Leading Pension

Wellness Programme

Private Medical Insurance

Life and Disability Insurance

Qualifications

• Experience in executive coordination or marketing roles is an advantage.
• Strong understanding of complex environments is essential.

Responsibilities

• Provide high-level executive support to the VP of Rare Disease.
• Manage targeted projects and handle promotional material logistics.

Skills

Project Management

Communication Skills

Time Management

Fluency in English

Education

GCSE or equivalent

Life Sciences / Marketing Degree

Tools

PromoMats

Job description

For over 100 years we have been driving change to defeat diabetes, but we know that what got us here today is not necessarily what will make us successful in the future. We are now transforming our business and taking our expertise into new territories including obesity and rare blood and endocrine diseases.

Our story is one of incredible growth and success, which has culminated in receiving many prestigious awards, such as Best Places to Work and Vitality – Britain’s Healthiest Workplace.

The position

In this exciting role as our Executive Coordinator and Marketing Assistant, you will:

• Provide high-level executive and administrative support to the VP of Rare Disease and department leadership, ensuring effective planning, time management, and coordination of business priorities.
• Support the Rare Blood Disorders (RBD) marketing team by managing targeted projects, tracking budgets, coordinating events, and handling promotional material logistics and compliance.
• Act as the team’s Super User for PromoMats, overseeing job bag creation, material updates, approvals, and promotional review board support.
• Manage procurement and stock processes including raising purchase orders, monitoring inventory, reprinting materials, and ensuring timely approvals and compliance with internal systems.
• Ensure consistent alignment with internal policies and external regulations through diligent process management, training documentation upkeep, and support of quality and audit activities.

Qualifications

To be successful in this role, you must possess a mature attitude and ambition, combined with passion for learning and growing while maintaining an energetic and positive approach along the way.

You should also have:

• GCSE or equivalent level.
• Strong understanding of how to work in a complex environment.
• Life sciences / Marketing degree or equivalent / ABPI certification – advantage.
• Experience of working as executive coordinator / project manager / administrative role / marketing role – advantage.
• Experience of working in the pharmaceutical industry or large corporate – advantage.
• Fluency in English, Verbal and Written.

About the department
Join our impressive team, based in Gatwick UK and focusing on rare diseases. Our department is dedicated to advancing scientific communication and building strategic relationships to drive innovation in healthcare. With a dynamic and collaborative atmosphere, you'll be part of a team that values the integration of patient voices and the development of strategic partnerships on both global and national levels.

Working at Novo Nordisk
Novo Nordisk is its people. We know that life is anything but linear and balancing what is important at different stages of our career is never easy. That’s why we make room for diverse life situations, always putting people first. We value our employees for the unique skills they bring to the table, and we work continuously to bring out the best in them. Working at Novo Nordisk is working toward something bigger than ourselves, and it’s a collective effort. Together, we go further. Together, we’re life changing.

What We Offer
• Bonus: We do our best work to succeed together. When goals are reached, you’ll be rewarded through our bonus scheme.
• Your workplace: Our offices will be your primary workplace but with flexibility to work 2-3 days at home during your working week.
• Pension: a market leading pension scheme with generous employer contributions
• Wellness: We want you to be your best self, so you’ll have access to an award-winning Wellness programme, including Private Medical Insurance.
• Insurances: All colleagues are covered by our private medical, life and disability insurance which provides protection and peace of mind.
• Inclusive culture: our culture is one of care, support and respect for our people. We are committed to making your workplace safe and believe that a transparent, inclusive culture and leadership is the way to empower every individual to do their very best.

Application support
We are an equal opportunities employer, and we commit to an inclusive recruitment process and equality of opportunity for all our job applicants. If you're a person with a disability, if you're neurodivergent, and need any adjustments to be made during the application and selection process, please send an email to Caroline at [e-mail]. Please include your name, the role you are interested in and the type of adjustment your need.

Contact
Please submit your application online in English through the career site.

Deadline
May 16th, 2025.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.