Executive Assistant/UK Office Coordinator

LegalFly; City Of London; Hybrid; EUR 40,000 - 80,000; Full time

Job summary

An innovative tech scale-up is seeking a people-first culture builder to join their dynamic team in London. This hybrid role involves providing executive assistance to the CEO while also leading key people and office initiatives. You will be instrumental in shaping a positive workplace culture, managing payroll operations, and ensuring a vibrant office environment. With a focus on employee engagement and operational excellence, this position offers the chance to make a significant impact in a fast-growing AI company. Join a world-class team and contribute to the future of work in a supportive and inclusive setting.

Benefits

Equity Compensation (ESOP)

Health, Hospital & Dental Insurance

Pension Plan

Free Lunch on Office Days

Monthly Team Activities

Yearly Team Retreat

Top-class Equipment (Macbook, Monitor)

Stunning Office in Fitzrovia

Hybrid Work Policy

Qualifications

• Experience as an Executive Assistant or in People Operations at a tech company.
• Strong organisational skills to manage dynamic priorities.

Responsibilities

• Provide high-level executive support to the CEO and manage calendars.
• Run payroll operations and manage employee benefits.

Skills

Organisational Skills

Communication Skills

People Operations

Executive Assistance

Event Organisation

Education

Bachelor's Degree

Tools

Payroll Systems

Office Management Software

Job description

Are you a people-first, hands-on culture builder with a love for operations? Ready to shape
the future of work at one of Europe’s fastest-growing AI companies? We would love to hear
from you.

Join LEGALFLY!
LEGALFLY is a pioneering legal AI platform offering unmatched security and productivity that is
transforming the legal industry:
Exceptional product-market fit: Our advanced and intuitive legal AI solutions have rapidly
gained traction in the market. LEGALFLY is trusted by leading European enterprises and law
firms, and we have strategic partnerships with industry leaders like Microsoft, Slaughter & May
and Allianz.
Hyper-growth: Following our successful Series A funding round of 15 million EUR last year,
LegalFly is experiencing rapid growth. Backed by top investors, including Mehdi Ghissassi,
Director of Product at Google Deepmind, we're scaling our team significantly to accelerate
product development and revenue growth.
World-class team: LEGALFLY was founded by four tech veterans from Tinder, bringing
extensive knowledge and expertise to drive innovation.
Unmatched security: We are setting the global standard for responsible legal AI with
unrivaled security measures. LEGALFLY ensures that sensitive client data never leaves the
company's premises through on-premise anonymization.
Global expansion: Our recent funding will support our expansion across the globe. We are
extending our platform to key jurisdictions, including the US, UK, France, Netherlands, and
Belgium.

Join us in London and report directly to our Head of People. In this hybrid role, you’ll spend
approximately 60% of your time as a right hand to our CEO and 40% leading key people &
office initiatives that shape our growing team.

Key responsibilities:

Executive Assistance
● Serve as the CEO’s right hand, providing high-level executive support that enables focus,
clarity and impact. You’ll manage calendars, inboxes and travel with precision. You
always stay two steps ahead.
● Coordinate internal and external meetings with key stakeholders and assist with the
execution of strategic and cultural initiatives.
● Act as a force multiplier and a trusted partner who creates space for leadership. You
ensure seamless operations, embody discretion and excellence in every interaction.

People Operations
● Run payroll operations smoothly and collaborate closely with our external providers for
accuracy and compliance.
● Manage and optimise our fringe benefits: health insurance, pension plans,
maternity/paternity leave, stock options plan, daily lunches, etc.
● Act as the go-to person for all employees with regard to office matters, payrolling and
socials — approachable, trustworthy and fun to work with.
● Support employees throughout the entire employee lifecycle — from onboarding to
offboarding — and lead initiatives that improve engagement and retention.

Office & Culture
● Be responsible for our UK office — ensuring it’s not just functional, but an inspiring place
to work that people love to come to.
● Organise internal cultural events, offsites and team socials that connect and energise our
team.
● Oversee the day-to-day operations of the London office, including managing daily
lunches, office supplies, equipment, cleanliness and ensuring a productive work
environment.

You might be a good fit if you:

● A key culture ambassador who knows how to reinforce values, build connection and
support team spirit in a fast-paced tech environment
● Have some years of relevant experience in an Executive Assistant and/or People & Office
role at a fast-growing tech company

● Bring strong organisational skills and thrive in dynamic environments where priorities
can shift
● You know how to create structure in chaos without losing your cool
● Have hands-on experience with payroll and employee benefits in the UK
● Are passionate about creating a positive, inclusive and high-performing workplace
● Love organising events and experiences that make people feel appreciated and
connected
● Are a strong communicator and comfortable working with cross-border teams
● Are proactive, people-minded, structured and not afraid to get your hands dirty
● Have a natural sense for office vibe, layout and workplace design that helps drive
attendance and satisfaction

Our offer
A position with impact: Join a fast-growing tech scale-up with an innovative culture and
tremendous market opportunity.
A fully optimised & competitive remuneration package.
Equity compensation in the form of ESOP.
Top-class equipment to thrive: Including Macbook and Widescreen 34' monitor.
Investment in your well-being: top-notch health, hospital & dental insurance and a pension
plan
Hybrid work policy
Monthly team activities & yearly team retreat.
Stunning, light-filled office in the heart of London (Fitzrovia).
Free lunch on office days.

Have we sparked your interest? Let’s get in touch & join the AI Revolution!