Executive Assistant to the Director of Infrastructure, Planning & Environment

WMJobs; Warwick; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Agile working

Job summary

Warwickshire County Council is recruiting an Executive Assistant to the Director of Infrastructure, Planning & Environment in a fast-paced, high‑support role. You will manage email and diaries, prepare agendas, and act as the director’s gatekeeper, providing proactive and professional support to senior leaders.

The role requires strong secretarial experience, IT proficiency with Microsoft 365, and excellent communication skills.

Qualifications

• Proven track record of secretarial and/or administrative experience.
• NVQ Level 3 in Administration or equivalent qualification.
• Proficiency with Microsoft 365 apps.
• Strong written and verbal communication.
• Ability to work independently and as part of a team.

Responsibilities

• Email and diary management, coordinating meetings and events.
• Gatekeeper for the Director, handling requests and correspondence.
• Produce high-quality documents, presentations and briefing notes.
• Process financial accounting tasks including forecasting and invoicing.
• Provide proactive support to the Director’s Senior Leadership Team.

Skills

Email diary management

Communication skills

Attention to detail

Teamwork

Education

NVQ Level 3 in Administration

Tools

Microsoft 365

Word

Excel

PowerPoint

Job description

Warwickshire County Council,

Executive Assistant to the Director of Infrastructure, Planning & Environment

Full time, permanent

Salary Scale H

Shire Hall, Warwick (agile working offered)

About Us And The Role

We have an exciting opportunity for an Executive Assistant (EA) to support the Director of Infrastructure, Planning & Environment.

As EA to the Director, you’ll be working in a fast‑paced environment, anticipating the Director’s needs and exercising initiative in this crucial role to ensure the smooth operation of the Director’s working day. You will also play a pivotal role in supporting the wider service area and senior leaders within the Communities Directorate to achieve business excellence through comprehensive and high‑quality support.

The role will involve building effective relationships with internal colleagues and Councillors and a range of external stakeholders, to provide proactive and efficient support to the Director. You will act as the first point of contact for requests and enquiries into the Director’s office, and respond on their behalf exercising sound judgement, professionalism, tact and diplomacy.

There is a lot happening in the Council’s Infrastructure, Planning & Environment Service that you could become part of. The service is innovative and designed to deliver the Council’s agenda in supporting the long‑term future of Warwickshire as a place, ensuring the county is the best place to live and work – now and in the future.

What We Are Looking For

• Email and diary management, taking independent and proactive action, coordinating meetings and events, preparing agendas, forward planning, taking minutes and progress tracking actions.
• Acting as the gatekeeper for the Director, being the first point of contact for requests and enqueries, coordinating and directing correspondence, and responding on the Director’s behalf where appropriate.
• Production of high quality documents, presentations, correspondence and briefing notes.
• Processing financial accounting tasks including forecasting and invoicing.
• Provision of proactive support to members of the Director’s Senior Leadership Team.

To be successful in this role, you’ll need to have:

• A proven track record of secretarial and / or administrative experience.
• Practical and procedural knowledge of office administration (NVQ Level 3 in Administration or equivalent qualification).
• Proficiency in using IT systems including Microsoft 365, Word, Excel and PowerPoint, and the ability to use a keyboard with a high level of precision and speed.
• Effective communication skills, both written and verbal, and the ability to interact with individuals at all levels, alongside an aptitude to build and maintain effective working relationships.
• A flexible and adaptable approach, with the ability to work independently and as part of a team.
• A high level of attention to detail and proactivity, and the can‑do approach to solving problems, alongside the ability to work under pressure in a fast‑paced and changing environment.
• Experience of working with senior officers.
• Access to your own transport would be beneficial in this role.

For further information please see the below:

Job Description And Person Specification

Candidate Pack

Working for Warwickshire – This is the difference you make

Warwickshire County Council is a place where everyone feelsvalued, included, safe, supported,andwelcome. Our people are at the heart of this vision, could you be one of them!

At Warwickshire County Council we are committed to ensuring Warwickshire’s economy is vibrant and supported by the right jobs, training, skills and infrastructure. Our people vision for Warwickshire County Council is a great place to work where diverse and talented people are enabled to be their best.

Your future matters to us, we provide a generous pension scheme which includes an employer contribution rate of typically around 19 percent per month, to help support your financial security during retirement. The scheme also offers a valuable package of benefits for members and their dependants. To find out more please visit: Warwickshire Pension Fund homepage – Warwickshire Pension Fund

The benefits we offer include agile working, a valuable part of the pay and reward package for employees working in local government, generous annual leave entitlement, plus bank holidays and an additional day at Christmas, and access to Vivup benefits and discounts platform.

Additional Information

The Fluency Duty is outlined in the Code of Practice on the English language requirements for public sector workers. The Fluency Duty for this role is Required. You must be able to speak and provide advice in accurate spoken English to the public.

For an informal discussion about the role, please contact Kirsty Sharp, EA to the Executive Director for Communities ([e-mail]).

Hybrid working is part of our ethos. We are flexible in the way we work; however, this role will require a regular presence at our office base in Warwick.

Closing Date

Monday 5th October 2026 (midnight)

Interviews

planned to take place on Friday 16th October 2026 at Shire Hall

Warwickshire County Council is committed to equality of opportunity for all employees and is keen to address areas of under representation in its workforce. See more