Executive Assistant to the Dean

London Business School; City of Westminster; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A prestigious educational institution in London seeks an experienced Executive Assistant to provide high-quality support to the Dean. The role involves managing the Dean's schedule, organizing overseas trips, and enhancing stakeholder relations. Ideal candidates will have significant EA experience, excellent communication skills, and be capable of meticulous planning. The position offers robust benefits, including 27 days of annual leave and a generous pension scheme, promoting a hybrid work environment with core hours and focus time for personal development.

Benefits

Generous annual leave of 27 days

14.5% employer pension contribution

Free onsite gym and swimming pool

Professional development opportunities

Enhanced cycle to work scheme

Wellbeing offerings

Up to 5 days paid emergency leave

Qualifications

• Experience as an Executive Assistant at the C suite level is essential.
• Positive relationship-building is critical in this role.
• Demonstrated ability to manage tasks under pressure is required.

Responsibilities

• Manage the Dean's schedule aligning with priorities.
• Organise and plan overseas trips for the Dean.
• Coordinate briefings and logistics for meetings.

Skills

C suite EA experience

First class planning and organisational ability

Excellent oral and written communication skills

Meticulous attention to detail

Stakeholder management skills

Ability to work under pressure

Diplomatic and assertive

Intellectually curious

Job description

Are you an experienced Executive Assistant with exceptional organisation skills?, We are looking to appoint a professional, proactive and personable Executive Assistant (EA) to the Dean of London Business School. The EA provides high-quality, comprehensive support to the Dean in his role as the School's Chief Executive Officer, managing the Dean's schedule, correspondence, meetings, travel and external engagements, ensuring he is fully prepared for all commitments. This role leads the two-person Dean's Office and includes line management of the Executive Assistant, Dean's Office. The postholder represents the Dean's Office professionally, exercising sound judgement, discretion and strong stakeholder management at all times.

Responsibilities

• Organisation and management of the Dean's schedule in line with the immediate and longer-term priorities of the School
• Planning and organisation of all aspects of overseas trips made by the Dean
• Co-ordination of relevant briefings, information and logistics in a timely and efficient manner for all meetings, events and overseas travel
• Projection of a positive, professional image for the Dean's Office, acting as a key point of contact for internal and external stakeholders
• Provision of support for the Dean in managing multiple and often urgent tasks in a timely manner, flagging priorities and following up as necessary
• Proof reading correspondence to be issued by the Dean to ensure that it conforms to the School's brand and style guidelines

Qualifications

• C suite EA experience
• First class planning and organisational ability
• Excellent oral and written communication skills
• Meticulous attention to detail and a highly developed grammatical knowledge.
• Highly developed relationship building and stakeholder management skills
• Capable of working under pressure and with minimal supervision
• Diplomatic but assertive when required
• Intellectually curious and a keen learner

Benefits

• Generous annual leave of 27 days plus extra days between Christmas and New Year
• Generous pension package, 14.5% employer contribution (in return for employee enrolment and contribution)
• Free onsite gym and swimming pool
• Amazing range of professional development to support your career path
• Enhanced cycle to work scheme
• Wellbeing offering to support your physical, mental and financial health
• Up to 5 days paid emergency leave for staff who have caring responsibilities for a family member, dependent or friend who is ill.

At London Business School, we support Smart Working – a hybrid approach designed to help you achieve a healthy work-life balance while delivering the best outcomes for your role and the needs of our customers. All roles require a minimum of two days on campus each week to foster a vibrant, collaborative community. For this role specifically, you will be expected to be on campus 4 days per week. We operate with 'core hours' – 10:00-15:00 – to maximise opportunities for connection and collaboration across teams during the working day. Outside of these hours, you may still be required for meetings or collaboration based on your role and customer needs. Additionally, we offer Protected Time – a flexible, one-hour slot, within the working week dedicated to your learning and development, wellbeing, or focused, quiet work. Our commitment to driving inclusion and belonging. We are a globally reaching institution, committed to creating tangible and sustainable change in driving inclusion & belonging within our School, education and society at large. We are dedicated to creating an environment where everyone in our community feels they belong and thrive. This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard.