Executive Assistant to the COO & CFO

TN United Kingdom; Gerrards Cross; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player in construction software is seeking a proactive Executive Assistant to support the COO and CFO. This pivotal role involves managing complex schedules, facilitating communication, and ensuring operational excellence. The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organisational skills and professionalism. With a commitment to diversity and equality, this forward-thinking company offers a supportive culture and numerous benefits, including generous leave and private medical insurance. Join a team dedicated to innovation and excellence in the construction sector.

Benefits

25 days annual leave + public holidays

Income protection and life assurance

Access to award-winning benefits platform

Dedicated EAP available 24/7

£100 allowance towards a fitness club

Private Medical Insurance

Paid study leave + volunteering days

Qualifications

• Experience handling sensitive information with discretion and confidentiality.
• Excellent verbal and written communication skills with strong attention to detail.
• Proven ability to work independently and prioritise effectively.

Responsibilities

• Manage complex calendars and communications for the COO & CFO.
• Prepare documentation and presentations for internal and external meetings.
• Coordinate with IT for executive technology needs and troubleshooting.

Skills

Microsoft 365

Verbal Communication

Written Communication

Project Management

Organisational Skills

Stakeholder Management

Attention to Detail

Education

A-level or equivalent

Tools

Monday.com

Job description

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Executive Assistant to the COO & CFO, Gerrards Cross

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Client:

Location:

Gerrards Cross, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

c3475c74eec2

Job Views:

3

Posted:

10.05.2025

Expiry Date:

24.06.2025

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Job Description:

Executive Assistant to the COO & CFO

Do you want to play a key role in supporting the executive leadership team at a market-leading construction software company? At Causeway, we’re looking for a highly organised, professional, and proactive Executive Assistant to provide exceptional support to our Chief Operating and Financial Officer and help drive operational success across the business.

Who Are We?

We are ranked as the UK’s #1 construction-specific software player, and our mission is simple: to provide market-leading end-to-end software solutions to the construction and construction-related industries across the entire build lifecycle. If you are looking to build an exceptional career with an award-winning company, you’ve come to the right place.

Our teams are based in the UK, Europe, USA and India, working on products that are used on a global scale. We have a clear and defined roadmap to deliver over the next three years, which is centred around a large-scale digital transformation as well as continuing our growth and expansion.

We embrace diversity and equality and want our employees to feel comfortable bringing their whole selves to work. We are committed to building a team with a variety of backgrounds, skills, and views. Creating a culture of equality isn’t just the right thing to do, it improves every aspect of our business.

Purpose

As Executive Assistant to the COO & CFO, you will be the strategic operational backbone supporting executive leadership across all business units. You'll manage complex calendars, communications, and administrative functions while serving as a trusted liaison between executives and stakeholders. Your exceptional organisational abilities and business acumen will enable senior leadership to maximise their effectiveness, ensuring seamless execution of priorities and contributing directly to the company's operational excellence and growth objectives.

Responsibilities

Executive Support & Coordination

Provide full diary, meeting, and inbox management for the COO & CFO

Attend meetings with the COO & CFO when required and ensure key actions are tracked and followed up

Create and maintain SOPs (Standard Operating Procedures) for routine tasks

Support key business processes as required

Manage expenses and travel plans

Prepare and coordinate documentation and presentations to support internal and external meetings

Collaborate closely with the Executive Assistant team to support corporate activities including Leadership meetings and internal events

Organise and maintain digital filing systems, ensuring easy access to important documents

Manage special projects as assigned by the COO & CFO

Assist with quarterly business reviews and board meeting preparations

Coordinate with IT for executive technology needs and troubleshooting

Prepare agendas, supporting materials, and take detailed minutes for leadership meetings, extracting from recorded transcripts where required

Coordinate cross-functional meetings, ensuring all participants are prepared

Manage follow-up communications and track action items to completion

Facilitate virtual meetings including technical setup and troubleshooting

Team Coordination & Support

Serve as a key liaison between the executive team and other departments

Coordinate team activities, recognition, and culture-building initiatives

Prepare and distribute team communications on behalf of the executives

Support onboarding of new team members reporting to the COO & CFO

Assist with team event planning and logistics

Communication & Stakeholder Engagement

Ensure incoming communications are managed and responded to on behalf of the COO & CFO to maintain an exceptional customer experience

Build strong relationships with colleagues, customers, and external stakeholders, acting as a trusted representative of the COO & CFO and the Causeway brand

Maintain a courteous and professional tone in all communications (phone, email, and face-to-face)

Follow up with department members to ensure meeting actions and deadlines are met

Skills, Experience, and Qualifications

Experience handling sensitive information with discretion, confidentiality, and sound judgment

Excellent verbal and written communication skills, with strong grammar, spelling, and attention to detail

High level of proficiency with Microsoft 365, including advanced PowerPoint design

Resilient under pressure with ability to remain calm during stressful situations

Proven ability to work independently, prioritise effectively, and follow through on deliverables

Professional credibility and a track record of integrity and accountability

At least A-level or equivalent education

Experience with project management software (e.g. Monday.com)

Flexibility to occasionally work outside standard business hours when required

Willingness to support ad-hoc requests during business-critical periods

Highly self-motivated and accountable, with a growth mindset

Articulate, emotionally intelligent, and confident when engaging with stakeholders at all levels

Strong stakeholder management with a professional and composed demeanour

History of successfully managing multiple competing priorities

Creative and confident in managing and supporting cross-functional collaboration

Excellent attention to detail and strong data handling/organisational skills

Flexible and adaptable in a fast-paced, changing environment

Passionate about upholding the highest standards and representing the Causeway brand with pride

As a leader in employee engagement and people management, there are fantastic benefits and rewards at Causeway. We strive, year on year, to achieve recognition as an award-winning workplace that our employees love. We’ve selected just a few of the many benefits available below to show you how we take care of our Causeway stars:

25 days annual leave + public holidays, increasing with length of service

Income protection and life assurance

Access to our award-winning benefits platform

We take mental health seriously and have a dedicated EAP available 24/7

£100 allowance towards a fitness club

Private Medical Insurance

Paid study leave + volunteering days

Carbon Footprint

Like all responsible companies, Causeway is aware of the need to recognise the importance of protecting our environment and addressing the climate emergency. Causeway is a carbon neutral company, and we offset our calculated carbon footprint. However, we recognise that offsetting is not a permanent solution, so we set environmental objectives to reduce our footprint year-on-year.