Executive Assistant to the COO & CFO

Causeway; Gerrards Cross; On-site; GBP 30,000 - 60,000; Full time

Job summary

Join a forward-thinking company as an Executive Assistant to the COO & CFO, where your organisational skills will be pivotal in supporting the executive leadership team. This role involves managing complex schedules, facilitating communication, and ensuring operational excellence across the business. You'll collaborate with diverse teams, contribute to strategic initiatives, and play a key role in a dynamic environment that values growth and innovation. With a commitment to employee engagement and a range of fantastic benefits, this opportunity is perfect for someone looking to make a significant impact in a market-leading organization.

Benefits

25 days annual leave + public holidays

4% matched pension

Income protection and life assurance

Access to benefits platform

Dedicated EAP for mental health

£100 fitness club allowance

Dell discounts

Private Medical Insurance

Paid study leave

Volunteering days

Qualifications

• Experience handling sensitive information with discretion.
• Excellent verbal and written communication skills.
• Proven ability to work independently and prioritise effectively.

Responsibilities

• Manage complex calendars and communications for the COO & CFO.
• Prepare documentation and presentations for meetings.
• Coordinate cross-functional meetings and manage follow-up actions.

Skills

Microsoft 365

Communication Skills

Project Management Software

Organisational Skills

Discretion and Confidentiality

Education

A-level or equivalent

Tools

Monday.com

Job description

Executive Assistant to the COO & CFO

Do you want to play a key role in supporting the executive leadership team at a market-leading construction software company? At Causeway, we’re looking for a highly organised, professional, and proactive Executive Assistant to provide exceptional support to our Chief Operating and Financial Officer and help drive operational success across the business.

Who Are We?

We are ranked as the UK’s #1 construction-specific software player, and our mission is simple: to provide market-leading end-to-end software solutions to the construction and construction-related industries across the entire build lifecycle. If you are looking to build an exceptional career with an award-winning company, you’ve come to the right place.

Our teams are based in the UK, Europe, USA and India, working on products that are used on a global scale. We have a clear and defined roadmap to deliver over the next three years, which is centred around a large-scale digital transformation as well as continuing our growth and expansion.

We embrace diversity and equality and want our employees to feel comfortable bringing their whole selves to work. We are committed to building a team with a variety of backgrounds, skills, and views. Creating a culture of equality isn’t just the right thing to do, it improves every aspect of our business.

Purpose

As Executive Assistant to the COO & CFO, you will be the strategic operational backbone supporting executive leadership across all business units. You'll manage complex calendars, communications, and administrative functions while serving as a trusted liaison between executives and stakeholders. Your exceptional organisational abilities and business acumen will enable senior leadership to maximise their effectiveness, ensuring seamless execution of priorities and contributing directly to the company's operational excellence and growth objectives.

Responsibilities Executive Support & Coordination

• Provide full diary, meeting, and inbox management for the COO & CFO

• Attend meetings with the COO & CFO when required and ensure key actions are tracked and followed up

• Create and maintain SOPs (Standard Operating Procedures) for routine tasks

• Support key business processes as required

• Manage expenses and travel plans

• Prepare and coordinate documentation and presentations to support internal and external meetings

• Collaborate closely with the Executive Assistant team to support corporate activities including Leadership meetings and internal events

• Organise and maintain digital filing systems, ensuring easy access to important documents

• Manage special projects as assigned by the COO & CFO

• Assist with quarterly business reviews and board meeting preparations

• Coordinate with IT for executive technology needs and troubleshooting

• Prepare agendas, supporting materials, and take detailed minutes for leadership meetings, extracting from recorded transcripts where required

• Coordinate cross-functional meetings, ensuring all participants are prepared

• Manage follow-up communications and track action items to completion

• Facilitate virtual meetings including technical setup and troubleshooting

Team Coordination & Support

• Serve as a key liaison between the executive team and other departments

• Coordinate team activities, recognition, and culture-building initiatives

• Prepare and distribute team communications on behalf of the executives

• Support onboarding of new team members reporting to the COO & CFO

• Assist with team event planning and logistics

Communication & Stakeholder Engagement

• Ensure incoming communications are managed and responded to on behalf of the COO & CFO to maintain an exceptional customer experience

• Build strong relationships with colleagues, customers, and external stakeholders, acting as a trusted representative of the COO & CFO and the Causeway brand

• Maintain a courteous and professional tone in all communications (phone, email, and face-to-face)

• Follow up with department members to ensure meeting actions and deadlines are met

Skills, Experience, and Qualifications Essential Skills

• Experience handling sensitive information with discretion, confidentiality, and sound judgment

• Excellent verbal and written communication skills, with strong grammar, spelling, and attention to detail

• High level of proficiency with Microsoft 365, including advanced PowerPoint design

• Resilient under pressure with ability to remain calm during stressful situations

• Proven ability to work independently, prioritise effectively, and follow through on deliverables

• Professional credibility and a track record of integrity and accountability

• At least A-level or equivalent education

• Experience with project management software (e.g. Monday.com)

• Flexibility to occasionally work outside standard business hours when required

• Willingness to support ad-hoc requests during business-critical periods

Competencies

• Highly self-motivated and accountable, with a growth mindset

• Articulate, emotionally intelligent, and confident when engaging with stakeholders at all levels

• Strong stakeholder management with a professional and composed demeanour

• History of successfully managing multiple competing priorities

• Creative and confident in managing and supporting cross-functional collaboration

• Excellent attention to detail and strong data handling/organisational skills

• Flexible and adaptable in a fast-paced, changing environment

• Passionate about upholding the highest standards and representing the Causeway brand with pride

Benefits

As a leader in employee engagement and people management, there are fantastic benefits and rewards at Causeway. We strive, year on year, to achieve recognition as an award-winning workplace that our employees love. We’ve selected just a few of the many benefits available below to show you how we take care of our Causeway stars:

• 25 days annual leave + public holidays, increasing with length of service

• 4% matched pension

• Income protection and life assurance

• Access to our award-winning benefits platform

• We take mental health seriously and have a dedicated EAP available 24/7

• £100 allowance towards a fitness club

• Dell discounts

• Private Medical Insurance

• Paid study leave + volunteering days

• Car scheme

Carbon Footprint

Like all responsible companies, Causeway is aware of the need to recognise the importance of protecting our environment and addressing the climate emergency. Causeway is a carbon neutral company, and we offset our calculated carbon footprint. However, we recognise that offsetting is not a permanent solution, so we set environmental objectives to reduce our footprint year-on-year.