Executive Assistant to the CFO

Dechra; Northwich; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Dechra is looking for an Executive Assistant to support the CFO with administrative tasks, calendar management, and event coordination. This role demands a highly organized individual with strong communication skills, capable of managing confidential information and adept at prioritizing tasks efficiently. The candidate will play a key role in ensuring the efficient operation of the Executive Office and will have the opportunity to contribute significantly to the organization's success.

Benefits

33 days annual leave

Employee Assistance Program

Life Assurance

Enhanced Family Leave

Car / Car Allowance (discretionary)

Discretionary Bonus

Discounted Pet Food

Qualifications

• Previous experience in a PA/EA role supporting senior leadership.
• Ability to handle confidential data efficiently.
• Experience working within a corporate global organisation preferred.

Responsibilities

• Manage complex calendars and scheduling for the CFO and FLT.
• Prepare reports, presentations, and maintain documentation.
• Oversee travel arrangements and manage expense claims.

Skills

Organisational skills

Communication skills

Problem-solving skills

Interpersonal skills

Customer service skills

Time management skills

Tools

MS Office

MS Teams

SAP

Concur

Power BI

Job description

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Direct message the job poster from Dechra

Thank you for checking out our vacancy, we're delighted you want to learn more about joining Dechra.

A career at Dechra is different. Sure, we're a growing global company with a presence in 27 countries but our purpose is simple - to achieve the sustainable improvement of animal health and welfare globally.

If you want to be part of a team that invests in your future and ensures you have the support to reach your full potential and thrive, please read on.

The Opportunity

We are seeking a highly organised and detail-oriented individual to join our team as EA to the Executive Office. In this role, the EA will provide comprehensive administrative support to our Chief Financial Officer (CFO) and ad-hoc support to members of the wider Finance Leadership Team (FLT).

This role requires exceptional organisational, communication, and problem-solving skills, as well as a deep understanding of the wider organisational and functional events and meeting cadences. The EA will be a key partner to the CFO and ensure that their time is effectively utilised, and priorities are executed efficiently and professionally.

This EA to the Executive Office role offers a unique opportunity to contribute to the success of our organisation by providing crucial support. The post holder should be a dynamic and organised professional with a passion for assisting leaders in achieving their goals.

Role Responsibility

So, what will you be doing? This role has a broad and varied remit and the successful candidate will have responsibility for duties including:

Calendar Management:

• Provide support for the CFO and UK based members of the FLT (6-7 people)
• Prevent and speedily resolve calendar conflicts, dealing with current issues and anticipating future conflicts
• Independently reschedule events being mindful of time zones and/or present practical alternatives in a timely manner and demonstrate clear understanding of the CFO's priorities
• Support the CFO in adhering to cadence of external appointments (investors, bankers, conferences etc)

Information Management

• Ensure that the CFO is well prepared for meetings (pre-read on the invite, timely reminders, admin arrangements etc.).
• Support the preparation of reports and presentations and coordinate inputs where necessary from multiple sources
• Organise and maintain files, documentation and records, managing confidential information with discretion
• Support email management for the CFO (management of emails/ensuring contacts, Teams channels and are fully updated and maintained)

Travel and Expenses

• Plan and execute complex domestic and international travel arrangements, including management of itineraries, logistics, ensuring timely and cost-effective booking through authorised travel partners
• Support CFO with domestic commuting arrangements where required
• Manage expenses on behalf of CFO, proactively asking for and expensing receipts and overseeing the timely processing of claims.
• Be able to obtain a sound understanding of Dechra's Travel & Entertainment (T&E) policy, ensuring timely and accurate expenses of claims, proactively asking for and expensing receipts , highlighting exceptions and corrective actions

Event Management

• Manage logistics for FLT meetings and Global Finance conferences/webinars and where required attend in person, whether this be in the UK or overseas.
• Work with IT colleagues to minimise technical related issues for these events

The Candidate

Here at Dechra we pride ourselves on being an inclusive employer. We know that individuals' unique background and experience can bring a wealth of variety and expertise to our global workforce. For this role, we're particularly keen to hear from those who have/are:

Experience:

• Previous experience working in a PA/EA capacity, supporting members of a Senior/Executive leadership team (such as CFO, CPO, CEO, etc), preferably in a corporate, global organisation
• Previous experience working with technology platforms such as MS Office/Teams, SAP, Concur, Power BI etc
• Experience working with highly sensitive/confidential data

Skills:

• Ability to anticipate needs and take initiative to problem solve and adapt to changing needs
• Excellent prioritisation, organisations and time management skills
• Excellent interpersonal and customer service skills, with the ability to communicate effectively with all levels, establishing and maintaining effective working relationships
• Ability to work at pace, whilst maintaining high levels of accuracy and integrity

Additional Information:

• This role is based in our Northwich office three days per week on a hybrid basis

What we can offer you:

• 33 days annual (inclusive of Bank Holidays)
• Employee Assistance Program
• Life Assurance
• Enhanced Family Leave
• Car / Car Allowance (discretionary)
• Bonus (discretionary)
• Discounted Pet Food

About the Company

If a career at Dechra has piqued your interest, find out more at Dechra Careers.

Dechra is a growing, global specialist in veterinary pharmaceuticals. Our expertise is in the development, manufacture, marketing and sales of high quality products exclusively for veterinarians worldwide.

All applications received are reviewed by our internal talent acquisition team and we will get in touch if your skills and experience match what we're looking for. Should you not hear back from us within 28 days please don't be too disappointed - we may keep your CV on our database for any future vacancies which could be suitable, and we encourage you to keep an eye on our careers site. We value diversity within our global workforce and encourage an inclusive culture. Any questions or queries, please contact us at

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care, Non-profit Organizations, and Government Administration

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