Executive Assistant to Managing Director & Leadership Team

HGVTraders LTD.; Warwick; Remote; GBP 39,000 - 47,000; Full time

Benefits offered by this job

Pension up to 7%

Salary sacrifice car scheme

Healthcare (Bupa & Dental)

Employee assistance programme

Holiday 25 days + BH + buy up to 5

Job summary

Volvo Bus UK & Ireland is seeking an experienced Executive Assistant to work closely with the Managing Director and the wider Executive Team. You will ensure leadership priorities, information, meetings and actions are coordinated effectively across the business.

You will manage multiple diaries, coordinate meetings and travel, and maintain confidential information with discretion. Strong English writing, stakeholder engagement and process improvement using digital tools and AI are essential.

Qualifications

• Experience providing executive support in a large/complex organisation.
• Strong organisational skills and sound judgement.

Responsibilities

• Manage the MD's diary and support the wider Executive Team.
• Coordinate Executive Team meetings, agendas, materials and minutes.
• Act as first point of contact for internal and external stakeholders.
• Prepare and quality-assure executive documents and communications.
• Arrange domestic and international travel for the MD and team.
• Maintain structured, confidential filing systems aligned with standards.
• Coordinate events and visitor logistics for Volvo Bus.
• Identify opportunities to improve administrative processes using digital tools and AI.

Skills

Executive support

Diary management

Stakeholder management

Travel coordination

Presentation preparation

English writing

Discretion & confidentiality

AI & digital tools awareness

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

Volvo Bus UK & Ireland is seeking an experienced Executive Assistant to work closely with the Managing Director and the wider Executive Team. You will ensure leadership priorities, information, meetings and actions are coordinated effectively across the business.

You will manage multiple diaries, coordinate meetings and travel, and maintain confidential information with discretion. Strong English writing, stakeholder engagement and process improvement using digital tools and AI are essential.