Executive Assistant to Life Sciences Industry Director

LGC Group; England; Hybrid; GBP 38,000 - 50,000; Full time

Benefits offered by this job

Annual discretionary bonus

Enhanced Contributory Pension Scheme

Life Insurance Cover

Benenden Healthcare Membership

Training and Development Opportunities

Season Ticket Loan

Job summary

LGC Group in London is seeking an experienced Executive PA to support the NIHR Life Sciences Industry Leadership Team. The role requires expert diary management, calendar coordination, and acting as a trusted liaison with senior internal and external partners.

You will support the Life Sciences Industry Director and leadership team, ensuring timely delivery of actions, travel planning, minutes, and governance compliance in a fast-paced environment.

Qualifications

• Proven experience as an Executive PA or Senior Administrative Assistant supporting Board level or C-suite executives.
• Advanced proficiency in Google Workspace, Microsoft Office, and Excel.
• Strong understanding of governance, compliance and confidentiality in regulated environments.
• Proven organisational and time management proficiency, skilled at managing conflicting priorities in a rapid-paced workplace.
• Advanced diary and inbox management across complex schedules.
• Strong written and verbal communication skills, with the ability to engage confidently with senior collaborators and external partners.
• Experience organising and supporting meetings and events, including agenda preparation and minute taking.

Responsibilities

• Serving as the sole liaison for the Director of Life Sciences Industry
• Ensuring diaries are actively managed: scheduling regular and ad-hoc meetings, spotting and addressing appointment conflicts to guarantee that the Director’s time is used efficiently
• Liaising with PAs or equivalent experience and diary managers of senior individuals across the NIHR, DHSC, other public sector and commercial organisations
• Managing and coordinating the Director’s inboxes; responding to emails where appropriate and flagging emails according to urgency and action required as agreed
• Represent the Director within the NIHR and when dealing with external collaborators
• Coordinating and supporting the Industry Leadership team meetings and occasional external meetings
• Preparing agendas, distributing documents promptly, taking notes, recording actions, and following up on them
• Managing travel requirements, including rail and air travel, hotels, conference registrations and venues
• Booking meeting rooms and catering for internal meetings
• Ensuring deadlines are met and reminders are sent
• Joining weekly leadership meetings to stay informed
• Providing support regarding processes and systems (HR, Finance, Recruitment)
• Communicating information to teams
• Providing support in the absence of colleagues in the Directors Support Office team

Skills

Google Workspace

Microsoft Office

Excel

Education

Postgraduate qualification

Job description

LGC Group in London is seeking an experienced Executive PA to support the NIHR Life Sciences Industry Leadership Team. The role requires expert diary management, calendar coordination, and acting as a trusted liaison with senior internal and external partners.

You will support the Life Sciences Industry Director and leadership team, ensuring timely delivery of actions, travel planning, minutes, and governance compliance in a fast-paced environment.