Executive Assistant to Investor Relations

Capula Investment Management LLP; London; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support the Co-Head of Investor Relations. This role is pivotal in ensuring the smooth operation of the Investor Relations function, requiring excellent communication skills and meticulous attention to detail. The ideal candidate will manage complex diaries, coordinate investor meetings, and handle confidential information while providing daily administrative support. This position offers a unique opportunity to engage with senior stakeholders and contribute to high-profile investor events. Join a dynamic team and make a significant impact in a fast-paced environment!

Benefits

Private medical insurance

Life assurance

Pension scheme

Corporate gym membership

Employee restaurant offering free meals

Qualifications

• University degree preferred.
• Experience in investor relations within financial services preferred.

Responsibilities

• Organize multi-destination travel and manage extensive diaries.
• Act as an ambassador to clients and coordinate investor meetings.
• Handle administrative duties related to investor relations.

Skills

Excellent written and verbal communication skills in English

Strong interpersonal skills

Meticulous attention to detail

Highly organized

Proactive and self-motivated

Ability to build relationships

Experience in multitasking

Education

University degree preferred

Tools

CRM systems (e.g., Folio Metrics)

Job description

Executive Assistant to Investor Relations

Capula is hiring a highly organized and proactive Executive Assistant to support the Co-Head of Investor Relations on a 12-month fixed-term contract. This role is essential in ensuring the smooth operation of the IR function and requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The EA will manage complex diaries, coordinate investor meetings, prepare briefing materials, handle confidential information, and provide daily administrative support. This position offers exposure to senior stakeholders both internally and externally within the IR team.

Key Responsibilities

1. Organize multi-destination travel, including visas, itineraries, transfers, and accommodations.
2. Manage extensive diaries for internal and client meetings.
3. Act as an ambassador to clients, counterparties, and third parties.
4. Ensure timely invoicing and expense management.
5. Serve as the primary contact for investor inquiries and requests.
6. Arrange travel and meetings for team members.
7. Organize investor events, conferences, and seminars, including the Global Investor Summit.
8. Maintain and update Investor Relations systems and databases.
9. Handle administrative duties related to investor relations, including questionnaires, meeting minutes, and correspondence.
10. Coordinate conference attendance and prepare necessary materials.
11. Utilize CRM systems effectively.
12. Collaborate with other departments to generate reports and updates.
13. Process expenses and maintain tracking spreadsheets for investor activity.
14. Manage the investor inbox and process annual investor gifts.
15. Perform other duties as reasonably required.

Minimum Requirements

Education and Qualifications

• University degree preferred.

Experience

• Experience in investor relations within financial services preferred.
• Experience with CRM systems such as Folio Metrics or similar.
• Proven experience arranging travel, visas, and liaising with travel providers.
• Event coordination experience.

Skills

• Excellent written and verbal communication skills in English.
• Strong interpersonal skills and team-oriented mentality.
• Meticulous attention to detail.
• Highly organized with the ability to prioritize and multitask.
• Ability to build internal and external relationships.
• Proactive, responsible, and self-motivated.
• Capable of working efficiently under pressure in a dynamic environment.

Benefits

• Competitive salary
• Private medical insurance
• Life assurance
• Pension scheme
• Corporate gym membership and wellness facilities in London
• Employee restaurant offering free meals