Executive Assistant to EP Leadership

7355-Johnson & Johnson Medical Limited Legal Entity; Pinewood; On-site; GBP 55,000 - 75,000; Full time

Job summary

Johnson & Johnson MedTech Electrophysiology UK & Ireland seeks a highly organized Team Assistant to provide executive, administrative, operational, event, and education support to the General Manager and senior leaders. You will manage calendars, complex meeting logistics, travel, and coordination of professional education programmes across the UK & Ireland EP business.

The role requires proactive coordination and strong stakeholder engagement to enable EP's growth strategy while ensuring

Qualifications

• Minimum 5 years' experience in executive administration, team administration, office management, event management, or a closely related business support role.
• Proven experience supporting senior executives, ideally within a global, matrixed organisation.
• Proven experience coordinating meetings, events, training programmes, travel, and business operations.
• Experience managing purchase orders, suppliers, accruals, and related financial administration processes.
• Demonstrated ability to manage multiple projects and stakeholders simultaneously.

Responsibilities

• Provide high-quality executive and administrative support to the EP UK & Ireland General Manager and other designated senior EP leaders.
• Coordinate calendars, scheduling priorities, and meeting logistics for the General Manager and supported leaders.
• Proactively coordinate leadership activities, meetings, and business priorities to ensure efficient use of time and resources.
• Support leadership initiatives, strategic projects, and team engagements as required.
• Coordinate physician training programmes, workshops, observational visits, customer education activities, and healthcare professional events.
• Manage educational event logistics including venue coordination, registration management, agendas, catering, accommodation, and attendee communications.
• Liaise with cross-functional teams to ensure successful delivery of educational programmes.
• Coordinate travel bookings, itineraries, and expense reporting in compliance with company policies.
• Support onboarding activities for new employees and maintain departmental records.

Skills

Executive support

Diary management

Event planning

Travel coordination

Financial administration

Stakeholder management

Tools

Ariba

SAP

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

Johnson & Johnson MedTech Electrophysiology UK & Ireland seeks a highly organized Team Assistant to provide executive, administrative, operational, event, and education support to the General Manager and senior leaders. You will manage calendars, complex meeting logistics, travel, and coordination of professional education programmes across the UK & Ireland EP business.

The role requires proactive coordination and strong stakeholder engagement to enable EP's growth strategy while ensuring