Executive Assistant, Electrophysiology Team & Education

Johnson & Johnson; Wokingham; On-site; GBP 42,000 - 52,000; Full time

Job summary

Johnson & Johnson MedTech Electrophysiology is seeking an experienced TEAM ASSISTANT to provide executive, administrative, and educational support to the UK & Ireland EP leadership, ensuring smooth day-to-day operations and delivery of business priorities.

You will coordinate calendars, meetings, travel, and educational programmes while liaising with cross-functional teams to enable efficient leadership and program execution across the EP organization.

Qualifications

• Minimum of 5 years' experience in executive administration, team administration, office management, event management, professional education coordination, or a closely related business support role.
• Proven experience supporting senior executives, ideally within a global, matrixed organisation.
• Proven experience coordinating meetings, events, training programmes, travel, and business operations.
• Experience managing purchase orders, suppliers, accruals, and related financial administration processes.
• Demonstrated ability to manage multiple projects and stakeholders simultaneously.

Responsibilities

• Provide high-quality executive and administrative support to the EP UK & Ireland General Manager and other designated senior EP leaders.
• Manage complex calendars, scheduling priorities, and meeting logistics for the General Manager and supported leaders.
• Proactively coordinate leadership activities, meetings, and business priorities to ensure efficient use of time and resources.
• Serve as a trusted point of contact for internal and external stakeholders on behalf of the General Manager and supported leaders.
• Maintain leadership team calendars, governance documentation, and departmental records.
• Support leadership initiatives, strategic projects, and team engagements as required.
• Provide administrative and operational support for Professional Education programmes across the UK & Ireland Electrophysiology business.
• Coordinate physician training programmes, workshops, observational visits, customer education activities, and healthcare professional events.
• Manage educational event logistics including venue coordination, registration management, invitations, agendas, catering, accommodation, and attendee communications.
• Coordinate faculty engagement activities including scheduling, travel arrangements, contracting support, expense reconciliation, and event preparation.
• Support Healthcare Compliance (HCC) processes and documentation to ensure all educational activities are delivered in accordance with company policies and industry regulations.
• Assist with educational grants administration, attendee tracking, documentation management, and post‑event reporting.
• Maintain Professional Education calendars, event trackers, budgets, and planning tools.
• Partner closely with Professional Education, Marketing, Commercial, Clinical, Medical Affairs, and Finance teams to ensure the successful delivery of educational programmes.
• Support participation at regional, national, and international congresses, customer meetings, and educational events as required.
• Contribute to continuous improvement initiatives that enhance the efficiency and effectiveness of Professional Education activities.

Skills

Executive support

Diary management

Event planning

Travel coordination

Financial administration

Stakeholder management

Communication

Prioritisation

Attention to detail

Microsoft Office

Tools

Ariba

SAP

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

Johnson & Johnson MedTech Electrophysiology is seeking an experienced TEAM ASSISTANT to provide executive, administrative, and educational support to the UK & Ireland EP leadership, ensuring smooth day-to-day operations and delivery of business priorities.

You will coordinate calendars, meetings, travel, and educational programmes while liaising with cross-functional teams to enable efficient leadership and program execution across the EP organization.