Executive Assistant to Director and Board

CheckFire Ltd; Caerphilly; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Generous Holiday Allowance

Company Profit Share Scheme

Employee Assistance Programme

Pension Scheme

Free Fruit

EV Salary Sacrifice Scheme

Job summary

A leading fire safety company in Caerphilly is looking for an Executive Assistant to provide high-level support to the Strategic Projects Director. This role involves extensive diary management, office coordination, and assisting with board governance activities. Candidates should have strong organisational skills, proficiency in Microsoft Office, and the ability to handle confidential information. The position offers a competitive pay package, generous holiday allowance, and a supportive team environment.

Qualifications

• Previous experience as an Executive Assistant or in office administration roles.
• Strong written and verbal communication skills.
• High attention to detail and confidentiality.

Responsibilities

• Manage the Strategic Projects Director’s diary and appointments.
• Coordinate logistics for domestic and international travel.
• Prepare agendas and take minutes for meetings.

Skills

Organisational skills

Multitasking

Communication skills

Microsoft Office proficiency

Attention to detail

Analytical skills

Tools

Microsoft Office (Word, Excel, Outlook)

Task management software

Job description

Executive Assistant to Director and Board

1 day ago Be among the first 25 applicants

Direct message the job poster from CheckFire Ltd

Driving Innovation in Fire Safety | Family-Owned Business Leader | 25+ Years in Fire Extinguisher Supply and Manufacture | Leading the Fire Trade

About Us

CheckFire Group is a family run business established in 1975. We are one of the UK’s leading fire safety suppliers. We deliver life saving products across the UK. Our people sit at the centre of everything. We work as a team and value commitment, collaboration, and continuous improvement.

The Role

We are seeking a motivated Executive Assistant to provide high-level support to the Strategic Projects Director and act as a key point of contact across the business. This role involves diary management, administrative support, office coordination, and assistance with board and governance duties. You will also support project delivery and contribute to the smooth running of day-to-day operations.

What You’ll Do

• Proactively manage the Strategic Projects Director’s diary, appointments, and meetings
• Coordinate travel, accommodation, and logistics for domestic and international travel
• Manage incoming communications, flag urgent matters, and draft responses for approval
• Prepare agendas, take minutes, and follow up on action items from meetings
• Approve invoices and expenses as directed
• Organise Board and shareholder meetings, including venue, catering, and logistics
• Ensure Board packs are completed and distributed to members and non-executives
• Collate and report strategic risk documentation and track SLT deliverables
• Support the Board in governance and compliance activities
• Ensure the office runs efficiently on a daily basis
• Manage office supplies, kitchen facilities, and stationery inventory
• Organise office layout, workstation changes, and office moves
• Liaise with facilities and service providers for maintenance and services
• Support customer, supplier, and visitor experience, including meeting preparation
• Assist with special projects, tracking progress and meeting deadlines
• Support document control, email inbox management, and reporting dashboards
• Interpret and collate reports, supporting strategic reporting

What We’re Looking For

• Previous experience in office administration, PA, Executive Assistant, or business coordination roles
• Excellent organisational and multitasking skills, with the ability to prioritise effectively
• Strong written and verbal communication skills, confident liaising with senior stakeholders
• Proficiency in Microsoft Office (Word, Excel, Outlook) and task management software
• High attention to detail, accuracy, and discretion with confidential information
• Ability to work independently under tight deadlines, managing multiple priorities
• Analytical and able to present information clearly and concisely
• Professional, proactive, and solution-focused

Benefits You’ll Enjoy

• Generous Holiday Allowance– 25 days annual leave plus up to 4 extra days for the Christmas shutdown (29 days total), in addition to UK bank holidays
• Company Profit Share Scheme– Be rewarded for the company’s success and share in the profits you help create.
• Employee Assistance Programme (EAP)– Access confidential support and wellbeing services whenever you need them.
• Pension Scheme– Contribute to your future with our company pension plan.
• Free Fruit– Enjoy healthy snacks in the office every day.
• EV Salary Sacrifice Scheme– Take advantage of our electric vehicle salary sacrifice scheme for cost savings and sustainability benefits.

Why You’ll Love Working at CheckFire

• Competitive Pay Package
• Career Development– Varied role with opportunities to develop skills across administration, project support, and governance
• Supportive Team Environment– Work alongside experienced, friendly colleagues who value teamwork and respect
• Modern Facilities– Clean, safe Office with free on-site parking and well‑maintained welfare areas
• Meaningful Work– Contribute to ensuring fire‑safety products reach customers who rely on them every day

Ready to Apply?

If you’re reliable, detail-focused, and take pride in doing the job right, we’d love to hear from you.

• Apply now to start your journey with CheckFire Ltd

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Administrative

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