Executive Assistant to Contract Logistics Leaders

Culina Group Limited; Appleton Thorn; On-site; GBP 45,000 - 55,000; Full time

Benefits offered by this job

Annual Leave 28 days

Pension 5%/3%

Life Assurance x2

Company car

Employee Assistance Programme

Eye Care Vouchers

Reward & Recognition

Retail discounts

Job summary

Stobart, part of the Culina Group, seeks an Executive Assistant – Transport to deliver proactive support to the Contract Logistics leadership team. You will coordinate Board activity, manage senior meetings, and act as a trusted partner with discretion and sound judgement at the highest level.

Working hours are Monday–Friday, 9:00–17:00, with a salary up to £50,000 depending on experience. You will coordinate travel, events, approvals, and documentation using MS 365 tools and SharePoint.

Qualifications

• Proven experience as an Executive PA / Senior EA supporting CEOs or senior leadership teams.
• Strong diary management and meeting coordination capability.
• Excellent organisational skills with strong attention to detail.
• Confident communicating with senior stakeholders and managing competing priorities.
• High levels of discretion, professionalism and judgement.
• Strong experience with Microsoft Office 365, including Outlook, Word, PowerPoint, Teams and SharePoint.
• Practical experience using Microsoft Copilot to support drafting, summarisation and organisation in a business environment.

Responsibilities

• Coordinate Divisional and CG Board pack process, including collating submissions, chasing inputs, version control and final collation.
• Provide full administrative support to Contract Logistics Board meetings, including agenda coordination, minute taking, action tracking and follow-up.
• Act as a key point of contact to the CG Exec Board EA.
• Manage diaries for divisional board members and coordinate meetings to ensure effective use of senior time.
• Coordinate travel and expenses for Contract Logistics Directors.
• Support the organisation and administration of SMMs, roadshows, and other senior leadership meetings.
• Collate and organise minor email queries and approval requests to facilitate efficient sign-off by senior leaders, particularly the CEO.
• Maintain records of approvals and decisions; administer DocuSign workflows.
• Provide administrative support for business cases, including document collation, version control and routing for review and approval.
• Support the management of key documents using SharePoint and Teams.
• Manage and maintain Microsoft Teams channels for Contract Logistics; support wider divisional communications and engagement.
• Assist with customer and BD event coordination; support GB and iForce Board pack collation.
• Provide BRM coordination support where required.

Skills

Executive PA

Diary management

Stakeholder comms

Discretion

MS 365

SharePoint

Microsoft Teams

Outlook

PowerPoint

Word

Copilot

Tools

Microsoft Teams

SharePoint

Outlook

PowerPoint

Word

Copilot

Job description

Stobart, part of the Culina Group, seeks an Executive Assistant – Transport to deliver proactive support to the Contract Logistics leadership team. You will coordinate Board activity, manage senior meetings, and act as a trusted partner with discretion and sound judgement at the highest level.

Working hours are Monday–Friday, 9:00–17:00, with a salary up to £50,000 depending on experience. You will coordinate travel, events, approvals, and documentation using MS 365 tools and SharePoint.